HR Administrative Assistant

The Schwebel Baking Company is looking for an HR Administrative Assistant to support the HR department and employees by performing a wide range of administrative and HR-related tasks. This role assists with employee relations, recordkeeping, recruiting, onboarding, orientations, front desk phone, coverage, and general HR operations. The ideal candidate is organized, detail-oriented, demonstrates reliability and consistent attendance, and committed to providing excellent customer service.

This position is full time Monday – Friday 8am -430pm.

Essential Job Functions
•           Ability to maintain focus and attention to detail in a busy office environment with frequent                          interruptions.
•           Maintain and update confidential employee records and files.
•           Perform and provide administrative support to HR as needed, including scanning, filing, data                    entry, and document management.
•           Order office supplies.
•           Assist with compliance efforts related to federal and state employment laws and company                        policies.
•           Ability to communicate clearly and professionally.
•           Support hourly union recruitment, onboarding, and orientations, collaborating with HR                                Generalist, Plant Manager, and Operations Management.
•           Partner with the HR Generalist on HR initiatives, employee relations matters, assist with                            attendance tracking, and departmental projects.
•           Answer and route incoming phone calls professionally.
•           Provide front desk coverage, greeting and assisting employees, visitors, vendors, and applicants.
•           Manage visitor check-in procedures and ensure proper documentation.
•           Process incoming and outgoing mail.           
•           Perform other duties as delegated by the HR Generalist and Plant Manager.

Specific Responsibilities Relating to Food Safety, Legality and Quality

•          Support onboarding processes, including ensuring new hires understand GMP (Good                                Manufacturing Practices) and all required food safety and facility policies.
•           Support HR processes that reinforce compliance with company food safety, legality, and quality                standards.
•           Ensure visitors, vendors, and contractors follow required food safety and facility entry protocols.
•           Assist in communicating food safety, legality, and quality expectations to employees, including                  distributing updates or policy changes.
•           Support documentation needs for regulatory, customer, and third‑party audits by maintaining                    accurate HR files and training documentation.
•           Help ensure staffing decisions support compliance with food safety and quality requirements.

Minimum Qualifications
•           High school diploma or equivalent.
•           Prior HR Administrative or Talent Acquisition experience preferred.
•           Strong organizational skills and exceptional attention to detail.
•           Proficiency in Microsoft Office (Word, Excel, etc.) and comfort working with databases and HR                  software systems.
•           Excellent written and verbal communication skills.
•           Ability to maintain confidentiality and handle sensitive information appropriately.
•           Strong customer service skills, including professional phone etiquette.

Physical Requirements (with or without reasonable accommodation)
•           Ability to remain in a stationary position for extended periods while performing desk and                            computer work.
•           Ability to move about the office to access files, equipment, and interact with employees and                      visitors.
•           Abi