HR Administrative Assistant

Are you highly organized and ready to support a mission-driven team? Join our Human Resources department as an HR Administrative Assistant and help keep our HR operations running smoothly. In this vital role, you’ll support both new hire onboarding and existing employee processes—playing a key part in ensuring a positive, consistent employee experience from start to finish.

Schedule: Mon-Fri 9am-5pm

Key Responsibilities

New Hire Onboarding & Compliance:

• Monitor completion of new hire paperwork and required documents
• Coordinate onboarding logistics and orientation schedules
• File and maintain accurate employee records in compliance with agency standards
• Assist with I-9 documentation and audit preparation

Employee Support & Communication:

• Manage the agency's Call Out Line and route messages to appropriate teams
• Oversee the company Care Line, including employee anniversary acknowledgments
• Track and coordinate employee exit interviews and ensure documentation is complete
• Maintain HR filing systems—both electronic and paper-based—for easy access and compliance

General HR Administrative Support:

• Assist with data entry and updates in the HR Information System (HRIS)
• Provide day-to-day administrative support to the HR team and respond to internal requests
• Support special projects and additional HR tasks as assigned by the Recruitment Manager or HR Management team

Requirements

• 1–2 years of experience in an administrative or HR support role
• Strong computer skills, including Microsoft Office Suite and familiarity with databases
• Excellent communication—written, verbal, and interpersonal
• High attention to detail, with strong organizational and time management skills
• A proactive, team-oriented attitude and a willingness to jump in where needed

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability