HR Admin Assistant

Company Summary:

CS Powertech is a vertically-integrated manufacturer of ingots, wafers, cells, solar modules (panels) and custom-designed solar power applications. CS Powertech delivers solar power products of uncompromising quality to customers worldwide. CS Powertech’s world class team of professionals works closely with our customers to provide them with solutions for all their solar needs. For more information on the company, please visit www.canadian-solar.com.

Position Title: HR Admin Assistant   

Department: HR

Reports To: HR Admin Supervisor

Location: Jeffersonville, Indiana

Position Summary

HR Admin Assistant provides comprehensive administrative support to operations and site leadership, ensuring efficient office and facility operations. This role serves as a key point of contact for employees, visitors, vendors, and business partners while supporting onboarding, travel coordination, reporting, office management, and general administrative functions. The ideal candidate is highly organized, proactive, customer-focused, and able to thrive in a fast-paced manufacturing environment.

Key Responsibilities

Administrative & Office Support

• Manage calls, emails, and correspondence, ensuring timely responses and appropriate routing.
• Serve as the primary point of contact for visitors, vendors, and guests, maintaining a professional and welcoming environment.
• Support daily administrative operations of the manufacturing facility to ensure smooth and efficient office functions.
• Prepare reports, presentations, meeting materials, and other business documentation.
• Maintain organized filing systems, records, and administrative documentation.

Travel, Meetings & Events

• Coordinate domestic and international business travel, including flights, accommodations, transportation, and itineraries.
• Schedule and coordinate meetings, training sessions, leadership visits, and site events.
• Manage expense reporting and reimbursement tracking in accordance with company policies.

Employee Support & Onboarding

• Assist with onboarding activities for new employees, including workspace preparation, equipment requests, and administrative set-up.
• Serve as a resource for employees by responding to administrative inquiries and directing requests appropriately.
• Support employee engagement activities, training coordination, and administrative communications.

Facilities & Office Management

• Maintain office supply inventories and place orders to ensure adequate stock levels.
• Coordinate mail distribution, shipping, receiving, and courier services.
• Support office moves, workspace changes, and facility-related projects.
• Coordinate maintenance and repair requests for office equipment and administrative resources.
• Monitor office equipment inventory and recommend improvements or replacements as needed.

Reporting & Systems

• Generate reports and maintain data within company systems, including SAP and Microsoft Office applications.
• Ensure accuracy and confidentiality of administrative records and information.

Continuous Improvement

• Identify opportunities to improve administrative processes and office efficiency.
• Support special projects and cross-functional initiatives as assigned.
• Perform additional duties as required to support operations and business objectives.

Required Qualifications

• Associate or bachelor’s degree in business administration, Human Resources or a related field preferred.
• Minimum 2 years of administrative support experience.
• Expe