Hospital Development Administrative Coordinator

The Hospital Development Administrative Coordinator is responsible for administrative tasks as assigned to support the overall functioning of the Hospital Development department. This role provides support to ensure hospital experiences are consistent and the highest level of quality service and outcome is achieved.

ESSENTIAL JOB FUNCTIONS

Administrative Responsibilities

• Supports the Hospital Development Program Managers and Coordinators through the following activities:
• Reports generation, formatting, and emailing
• May assist with generation and distribution of organ and tissue donation outcome communication
• Is responsible for compiling annual referral list for distribution to all hospitals
• Compiles distribution lists for Annual Report, hospital awards, quarterly scorecards, and Trained Designated Requestor letters
• Prepares monthly hospital referral honor roll templates
• Assists with updating HD Call and HD Due Dates shared calendars
• Provides assistance as needed and directed for donation dashboard distribution, variance closure and follow up, and hospital profile updates
• Reviews monthly and quarterly hospital reports for documentation compliance
• May assist as point of contact for unassigned D classification hospitals on interim basis as needed

Internal Partner Responsibilities

• Supports the Medical Data Specialist team through the following activities:
• Assists in completing Death Record Review (DRR) as needed ensuring consistency, accuracy, and timeliness in reporting.
• Imports referrals into electronic medical record system
• Creates and distributes monthly referral workload spreadsheets
• Reconciles death and referral data for compliance reports
• Assists in obtaining hospital death lists
• Assists external key stakeholders in implementing and maintaining server access
• Tracks, manages, and organizes key death data from all hospitals
• Enters hospital profile information into the hospital record
• Requests hospital patient charts as needed

Other Responsibilities

• Manages administrative projects in support of Hospital Development department
• Serves as the department lead for contact management system (Microsoft Dynamics)
• Assists as needed with hospital badging process
• Performs other administrative duties as required by the needs of the company and the leadership team.
• Complies with applicable laws, regulations, and LifeCenter policies and procedures.

KNOWLEDGE, SKILLS, ABILITIES

• Excellent written and verbal communication skills with t