Hearings Administrative Coordinator

The Department of Transitional Assistance (DTA) is seeking qualified applicants for a Hearings Administrative Coordinator. The selected candidate will be responsible for carrying out the administrative functions of the Division of Hearings on an ongoing basis as assigned by the Supervisor.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Coordinates and applies proper procedures and formats for Complaints for Judicial Review (CJR’s) on a rotating basis.
• Organizes the decision and exhibits for submission within the established time frames to ensure timely submission between the Legal Division and Superior Court.
• Provides the outside vendor(s) with advice and technical assistance.
• Continuously develops and/or improves methods to make the transcription process more effective and efficient.
• Prepares and completes billing invoices for outside vendors such as Interpreter Services, transcribers, and others for submission within established guidelines. 
• Prepares and emails weekly schedules for the Director, Assistant Director, and Hearing Officers.  Emails all related parties of upcoming hearings. 
• Types confidential correspondence such as Subpoenas, Coercives, and memos/letters and aids the Director and Assistant Director on projects and reports.
• Creates an electronic folder on the desktop for each appeal and Administrative Disqualification Hearing (ADH) request.

NOTE:  This is a hybrid work eligible position.

Required Qualifications

• Knowledge of the principles and practices of human resource management including behavioral techniques, planning, forecasting, organizational development, etc.
• Knowledge of work simplification methods.
• Knowledge of the methods used in the preparation of charts, graphs, tables and general report writing.
• Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
• Ability to understand, apply and explain the laws, rules, policies and procedures governing assigned unit activities.
• Ability to gather information by examining records and documents and by interviewing individuals.
• Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence.
• Ability to communicate clearly and follow written and oral instructions.
• Ability to assemble items of information in accordance with established procedures.
• Ability to maintain accurate records.
• Ability to supervise.
• Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
• Ability to exercise discretion in handling confidential information.
• Ability to establish and maintain harmonious working relationships with others.

Preferred Qualifications

• Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Knowledge of the types and uses of agency forms.
• Knowledge of the proper procedure for making and receiving agency telephone calls.
• Knowledg