Ground Transportation Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

 

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

 

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

Ground Transportation Planner

In this client-facing role, you will support the Ground Transportation Logistics Lead, ensuring seamless execution of ground transportation logistics for meetings and events catered to executives. Your organization skills and multitasking abilities will play a vital part in pre-planning, on-site management, and post-meeting follow-ups.

 

As Ground Transportation Logistics Coordinator, you will: 

• Manage multiple event transportation needs concurrently  
• Assist with pre-event coordination including data entry and tracking  
• Collaborate with event planners, corporate travel, and third-party vendors  
• Serve as a liaison for Executive Admins regarding schedule changes  
• Oversee onsite management, confirming vehicles are ready for transportation  

 

You're good at: 

• Project management and providing consultation to clients about transportation processes  
• Communicating effectively, both verbally and in writing  
• Demonstrating a professional presence while interacting with executives and attendees  
• Anticipating client needs and maintaining high attention to detail  
• Problem-solving and managing multiple priorities under pressure  

 

You might also have: 

• Prior experience in meeting and event planning  
• Knowledge of group ground transportation logistics and incentive programs  
• Experience working in a collaborative team environment  
• Familiarity with domestic and international air travel destinations  
• Strong organizational and time management skills  

 

You should know:

• This role requires 50% travel for onsite events  
• Regular working hours may extend due to event schedules and logistics needs  
• The position demands adaptability to changing scenarios and effective stress management while meeting deadlines  

 

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THE PERKS

 

Flexible Working
We believe that