Grants Manager (Incoming, Fixed-Term)

At Mozilla Foundation, we are actively building, investing in and advocating for the future of trustworthy AI.  At the core, our strategy is growing and empowering a movement to reclaim the internet globally. Our movement building efforts include convening, grantmaking, research and advocacy campaigning. We’re rallying like-minded builders, researchers and advocacy groups to drive consensus around responsible AI development.  

The Partnerships Team plays a crucial role in enhancing the health and stability of Mozilla Foundation by expanding and diversifying our grant and corporate fundraising efforts. The team is instrumental in building a dynamic and engaged philanthropic partnership network. Internally, we lead initiatives to cultivate a culture of philanthropy within Mozilla, emphasizing that everyone in the organization plays a vital role in fundraising and raising awareness about our mission and impact.

This is a 1 year fixed-term position

Position Summary:  

The Partnerships Team is looking for a dedicated Grants Manager to join us as we implement our strategic plan aimed at revenue growth from diverse funding sources, including grants from private foundations, U.S. and foreign government agencies, and corporations. Reporting to the Partnerships Operations Manager, the Grants Manager will oversee all incoming grants management. Collaborating with finance, and program teams, the Grants Manager will handle every aspect of the grants process, from pre-award proposal development to post-award and award administration and closeout. The Grants Manager will serve as a key advisor on grants management issues, including legal and compliance matters, expenditure documentation processes, and grants budget development.  The role involves close collaboration with multiple teams across the Foundation and strong partnership with Finance, Outgoing Grants Management and Legal teams.

 

As a  Grants Manager (Incoming)  at Mozilla Foundation, you will work on…

 

Pre-Award Proposals:

• Develop and review complex proposal budgets that align with funder and Mozilla’s guidelines and priorities in partnership with program, fundraising, and finance teams.
• Review proposals to ensure that the proposed project complies with Mozilla policies and funder guidelines.
• Collaborate with the fundraising and program teams to respond to funding opportunities, including compiling required financial-related attachments and assembling appropriate organizational supporting materials.
• Review all incoming grant agreements for their financial requirements and provide advice on their application, feasibility and practical implementation in collaboration with the Finance team.

 

Post-Award & Closeout Administration:

Budget management tasks:

• Coordinate all financial reporting aspects of grants, providing guidance on expense allocation to specific funders.
• Lead and support decision-making on grant expenses, interpreting whether an expense is appropriate and allowable within the grant framework, budget, goals and general conditions.
• Oversee the tracking and monitoring of a grant budget versus actual expenditures to ensure expense charges are allowable, allocable and reasonable.

Other responsibilities:

• Regularly meet with program staff (including Directors and VPs) in order to exchange updates and track budget and project progress.
• Oversee the grant reporting process which includes managing the Incoming Grants reporting calendar, the review of report narratives, completion of financial reports, and submission of all required report materials.
• Support the annual audit, donor-led audits for grants/contracts, and US Federal audits.
• Identify areas of significant risks and advise program staff and other internal stakeholders on compliance issues.
• Work with program, fundraising, finance and legal teams to provide technical support and resolve grants management issues.

 

Grant Administration: 

• Support the Partnerships Operations Manager with tracking proposals, award receipts, and award reporting. 
• Develop and implement improved processes, policies, procedures, and guidelines to facilitate better management of and accountability for grant income.
• Oversee in