Grant & Contract Accountant (Budget Analyst 3)

Location: CCS District Office Spokane

Department: District Budget/Finance Office

Salary Range: $4,865 - $6,539

Starting salary for this position is: $4,865 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

We are a community college district comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC). In addition to serving a large urban and suburban population in greater Spokane, the district provides educational services to rural communities throughout a 12,302 square-mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges of CCS are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 09/30/2024. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Grant & Contract Accountant (Budget Analyst 3)

Under general direction of the Chief Financial Officer and Director of Accounting and Budget, this position is responsible for managing the fiscal aspects of grants or contracts ensuring compliance with all state, federal and contract guidelines and terms. Responsibilities include:  monitoring and billing on a monthly or quarterly basis; communicating with CCS personnel and others regarding grant/contract status; answering questions; researching discrepancies and checking for reasonableness and allowability; keeping necessary personnel apprised of possible problems or contingencies; reviewing time and effort reports; analyzing and preparing periodic and annual financial reports; coordinating fiscal procedures with the institutions’ administrators, supervisors and program coordinators; providing information for audits or program reviews; and closing out the grant or contract.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Monitor financial activity; bill on a monthly or quarterly basis; track time and effort reports; prepare budgetary projections; and close out the grant or contract ensuring compliance with all state, federal and contract guidelines and terms and provide documentation for audits or program review. *
• Research discrepancies and check for reasonableness within the grants and contracts keeping necessary personnel apprised of all issues. *
• Analyze and prepare periodic and annual financial reports. *
• Responsible for internal management financial reporting, reconciliation, and analysis to meet internal and external financial statement reporting requirements; ensure proper accounting techniques and controls are used. Prepare year-end procedures and guidelines including schedules as required for annual financial statement audit preparation. *
• Prepare and review:  unemployment compensation, Department of Personnel (DOP), classified bargaining, district office transfers of payroll and self-support journal vouchers. *
• Prepare reports for management to include Indirect Recap, Operating Fee, and Grants and Contract Cumulative Activity Reports. *
• Prepare monthly or quarterly miscellaneous billings. *
• Provide interface between district fiscal systems, and business processes and procedures and unit activities. *
• Communicate with and provide specialized financial accounting and reporting as required to district, state, and federal entities in accordance with their specific requirements related to assigned grants, contracts and project and related activities. *
• Oversee the accounting operations and reporting processes used in department activities involving interdepartmental charges; ensure consistency with district accounting policy, student account processes, or unique requirements of project or special activities. *
• Maintain required electronic and manual filing systems. *
• Model professional decorum and mutual respect in all personal interactions. *.
• Comply with district policies,