Graduate Union Contract Administrative Coordinator

Department
 

Provost UChicagoGRAD GSA

About the Department
 

UChicagoGRAD, a part of the Office of the Provost that supports graduate education across the University, is an innovative national model for preparing graduate students and postdocs to succeed while at UChicago and beyond. With teams focusing on admissions, fellowship advising, writing support and public speaking training, diversity initiatives, career exploration and planning, and administration, UChicagoGRAD works with campus partners to support students and postdocs at every stage of their academic careers and beyond. UChicagoGRAD functions as a one-stop shop for graduate students and postdocs to access resources that support timely degree completion and to enhance professional preparation that helps them translate their degrees into a variety of careers. UChicagoGRAD works with academic departments and divisions as well as campus-wide offices to develop and implement outreach, recruitment, and yield efforts; graduate and postdoc-focused programs, workshops, and events; training and support tailored to UChicago graduate students and postdocs; and administrative practices and policies in support of graduate education.

Job Summary
 

The job performs routine assignments related to University labor and employee relations.

Responsibilities

• Provides essential administrative and logistical support for the implementation and ongoing administration of the University’s collective bargaining agreement with the Graduate Students United – United Electrical Works (GSU-UE).

• Communicates with staff who post union-eligible jobs to the UChicagoGRAD jobs board; reviews and approves job posts to ensure compliance with contractual requirements and student employment policies.

• Supports all quarterly processes related to contract-mandated additional student payments, dues collection, review of union membership and agency fee collector lists, provision of bargaining unit list to the union, and communication efforts with students who have FERPA directory blocks.

• Assists in gathering information in order to responds to internal and union requests for information and data; works with units across the University to gather data and information to support requests.

• Supports development of new initiatives in service of contract implementation.

• As part of the UChicagoGRAD team, participates in the continued development and implementation of University-wide supportive resources that create community and contribute to the academic and professional success of graduate students and postdoctoral researchers.

• Supports labor negotiations by making logistical arrangements for bargaining sessions; attends bargaining sessions to serve as note-taker and to ensure the proper maintenance of the negotiation record through the tracking of proposals and agreements and the recording of the table discussion.

• Supports the grievance, arbitration and NLRB case management efforts by coordinating meetings; researching issues; gathers information necessary for grievance meetings, arbitration hearings and NLRB hearings, working closely with in-house and outside University advocates as needed. Maintains ELR electronic and paper records including tank files, the ELR Work Tracker and paper files.

• Serves as initial point of contact for employee complaints (take phone calls or emails and contact complainants to determine nature of complaint, what unit and who may be involved). Has limited authority and may directly answers client and employee inquiries received in the ELR e-mail inbox.

• Participates in labor negotiations by coordinating schedules, securing rooms, and making logistical arrangements for bargaining sessions; attends bargaining sessions to serve as note-taker and to ensure the proper maintenance of the negotiation record through the tracking of proposals and agreements and the recording of the table discussion.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• 2+ years of work experience in a related job discipline.

• Direct experience in higher education.

Technical Skills or Knowledge

• Strong oral and written communication skills.

• Familiarity with standard to