Government Programs Site Manager

VIGILINT is a unique medical operations company that provides advisory, planning, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. The nature of our clientele and the type of work we engage in demand unparalleled excellence handled with the utmost discretion. VIGILINT’s team is tight-knit. Our world-class physicians, subject matter experts, and operational staff work side-by-side to solve complex medical emergencies around the globe. The work is fast-paced and different every day. Employees are empowered to lean in, work creatively and collaboratively to find new solutions to emerging problems.

As the Government Programs Site Manager, you will contribute to a collaborative program management team that supports a fast-growing medical consultancy and government contracting firm. Responsibilities will include:

General Responsibilities 

• Serves as an essential member of the Program Management Office (PMO) team 

• Review assigned standards of operating procedures (SOP) and policies to gain detailed knowledge to assist the Program Manager (PM) 

• Provides recommendations for SOP revisions; participates in the SOP revision process. 

• Attend PMO and relevant VIGILINT meetings; prepare and brief MSRT updates as required 

• Synchronize all updates to the Program Management Office (PMO) weekly slides received from all key players 

• Provides read-ahead documents to key players and final copy to the PM 

• Conducts routine follow-ups to ensure all updates are received 24 hours prior to weekly synchronization meetings 

• Provide support to other members of the PM team 

• Contributes to VIGILINT mission by accomplishing other duties as required 

Administrative Responsibilities 

• Complete bi-monthly personal timecard requirements 

• Reconcile personal travel expenses within 72 hours of receipt 

• Properly handle and maintain confidential records, including Personally Identifiable Information (PII) 

• Coordinate and administer meetings using digital communication platforms/applications 

Site Manager Responsibilities 

• Initiate, support, and maintain all assigned deployment sites, included but not limited to: 

• Develop and maintain relationships with Prime Operations Integrators and other assigned clients. 

• Maintain continuous communication with deployers 

• Maintain client contact roster and provide updates to the PMO 

• Collaborate with Medical Affairs, Deployment Manager, and CAMTS Manager for all deployers and significant event Salesforce data input. 

• Assist with all DAP (Deployment Assessment Program) screening requirements 

• Serve as VIGILINT administrative lead for pre-mission training under the direction of the Program Manager and Medical Director; serve as trainer as necessary. 

• Monitor all MSRT Logistical requirements and assist VIGILINT Logistics (pre-deployment and operational requirements) when needed. 

• Collaborate with Medical Affairs and PMO for DAP, pre-deployment training, and deployment dates NLT 120 days from deployment 

• Initiate contact with personnel NLT 90 days from deployment date  

• Verify deployer Credentialing with Medical Affairs 

• Verify DAP screening documentation NLT 60 days prior to deployment 

• Establish pre-deployment training dates NLT 60 days from deployment date ICW Medical Affairs and PMO 

• Initiate deployment administrative requirements NLT 60 days from deployment 

• Coordinate pre-mission training activities with Medical Affairs and training department NLT 60 days from deployment 

• Provide VIGILINT Logistics deployment requirements NLT 60 days from deployment 

• Coordinate/schedule administrative and life support requirements with Client (Billeting, Vehicles, Network Access, etc.) NLT 60 days from deployment 

• Provide pre-deployment training schedule NLT 30 days from deployment 

• Establish communication link between deploying team and Site team NLT 30 days from deployment 

• Coordinate CAC appointments NLT 30 days from deployment 

• Conduct administrative AAR during redeployment (travel, equipment, life support, etc.) 

• Conduct and collate Peer Reviews NLT 7 days post-deployment 

• Facilitate Site meetings  

• Coordinate Site re-supply with VIGILINT Logistics and client logistic networks

Requirements