Governance and Executive Communications Specialist

Under the direction of the Administrative Chief of Staff , the Governance and Executive Communications Specialist is responsible for the planning, coordination, and logistical management of University of Iowa (UI) Health Care’s internal and public governance structures.  Additionally, this role drafts high-impact executive-level messaging to support business goals. 

This position oversees the overall development and management of processes and systems that increase efficient and effective operations for UI Health Care’s internal governance structure, the Clinical Systems Committee (CSC), including its subcommittees and their working groups.  The Specialist, in consultation with the co-chairs and members of the CSC and its subcommittees and working groups, develops systems and procedures to ensure relevant information and decisions flow through the UI Health Care internal governance structure in a timely, orderly, and replicable manner.  This position is responsible for advising and supporting all CSC subcommittee and working group members for individual accountability to such systems and procedures.

With guidance from the Administrative Chief of Staff, the role is responsible for drafting a range of content, including crafting executive messaging and preparing comprehensive presentations for governing bodies in both public and private forums.  The role requires close collaboration with UI Health Care leadership to research and create engaging and informative materials to support the business and operational communication goals.

The Specialist aligns the governance systems with the overall vision, objectives, and strategy of UI Health Care leadership.  Additionally, with direction from the Administrative Chief of Staff, the Specialist coordinates with leaders across the enterprise, analyzes data, drafts messaging, develops content, and ensures timely delivery of materials for UI Health Care’s regular presentations to organizational governance.

Position Responsibilities:

• With oversight from the Administrative Chief of Staff, analyze data, draft communications, and develop content that best conveys key messages for UI Health Care’s regular presentations to internal and external governance groups.

• Support the Administrative Chief of Staff in managing all communications, presentations, meetings, and agendas with hospital governance. 

• Ensure the scheduling, internal preparation, coordination, and successful execution of materials for hospital governance meetings, in adherence with established deadlines set forth by internal and external constituents.

• Serve as an organizational resource for all issues related to the CSC, its subcommittees, and working groups. Develop and implement processes that engage CSC subcommittees and working group staff and communicate and train subcommittee and working group leadership in these processes.

• Make appropriately delegated decisions regarding implementation of governance structure and responsible for moving approved processes and process changes forward independently.    

• Collaborate and coordinate with UI Health Care Chief Legal Counsel, Medical Chief of Staff, and other key partners and stakeholders to ensure UI Health Care implements CSC bylaws appropriately and as they are written. Engage with Chief Legal Counsel in reviewing and proposing edits to bylaws to reflect operational practice and workflow. 

• Prepare, manage, attend CSC meetings, and maintain required records, minutes, and board meeting materials in accordance with UI Health Care, University of Iowa, and Iowa Board of Regents requirements, engaging other stakeholders as appropriate.

• Implement and maintain the software system that is used for CSC.

• Design systems to ensure items presented to the CSC hav