GME Program Coordinator - Psychiatry

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

GME Program Coordinator – Psychiatry

Be You.

The GME Program Coordinator will provide programmatic support to the daily administrative functions of the Duke Psychiatry Residency Training Program under the supervision of the Education Programs Manager who works in concert with the Program Director and reports to the Vice Chair of Education. The Coordinator will be responsible for managing complex, long-range administrative functions related to the educational mission and initiatives of the Program. This position will work in concert with the Program Director in monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME), American Board of Psychiatry and Neurology (ABPN), and other applicable accrediting bodies associated with the field of Graduate Medical Education (GME); to help maintain residency accreditation.]

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

• A minimum of three years of experience and thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program, or an equivalent combination of relevant education and/or experience

Preferred Qualifications:

• Experience in graduate medical education is strongly preferred.
• TAGME certification preferred but not required
• Familiarity with ACGME Institutional Requirements and institutional policies

Other Requirements:.

• Weekend work is not expected. Inclement weather expectations are determined on a case-by-case basis in alignment with Duke University and Duke University Hospital operational guidance and departmental leadership direction.

Be Bold.

Position Description:

• Serve as the primary administrative contact for residents, faculty, and program stakeholders.
• Maintain resident records and program documentation in shared systems (e.g., Box, SharePoint, Google Drive).
• Coordinate accreditation-related data entry and reporting (e.g., WebADS, ERAS, NRMP, FREIDA, PreCert).
• Track resident compliance requirements, including licensure, certifications, and institutional training modules.
• Manage program data, evaluations, schedules, and duty hour reporting in MedHub or equivalent systems.
• Support accreditation activities, including preparation for ACGME self-study and site visits.
• Assist with planning and coordination of key program events (e.g., recruitment, onboarding, orientation, graduation).

Choose Duke.

The Department of Psychiatry & Behavioral Sciences, founded in 1943, is one of 26 departments in the Duke University School of Medicine (SOM). The department is comprised of more than 500 faculty, staff, and trainees. Our goal is to help people with behavioral health challenges live their best life. We pursue this goal through a three-fold mission of superior specialty and integrated patient care for all, ground-breaking research, and exceptional training and education.

Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. B