GME Program Administrator, General Surgery Residency

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Dept of Surgery Education

Job Summary:

In your pivotal role as GME Program Administrator, you will work with the Sr. GME Administrator to assist in the coordination of activities of the Graduate Medical Education (GME) program including activities such as the recruiting, onboarding, and ensuring compliance of incoming and current residents, assuring program compliance with regulatory standards, and maintaining essential documentation required for program viability. You will oversee day-to-day program coordination and functions as a liaison between 80 total residents, departments, attending faculty, administration and outside institutions with oversight.

REQUIRED:
• Bachelor’s (or equivalent experience)
• 2 years of relevant experience
• Prior experience in Graduate Medical Education is preferred

You will work fully on site initially at our office at Vanderbilt Medical Center North located at 1211 21st Ave. South, 4th floor in Nashville, TN. Following your probationary/training period, you will enjoy a remote hybrid schedule. Typical work hours are Monday through Friday during standard business hours. However, flexibility is essential as there will be times, such as during recruitment seasons, when extended hours may be necessary to accommodate program needs.

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DEPARTMENT SUMMARY:

The Vanderbilt General Surgery Residency Program housed in the Department of General Surgery comprises teams of specialty surgeons and researchers working closely with one another to discover and reveal the latest medical and surgical innovations, while teaching and mentoring our residents the many facets of surgery.

This collaboration of disciplines allows us to provide an array of conventional and unique surgical services to the entire Mid-South region resulting in outstanding outcomes for patients and for residents a unique unmatched experience in a highly ranked academic medical institution.

For more information, please visit Welcome | General Surgery Residency .

KEY RESPONSIBILITIES

• Assists in all aspects of recruitment process.
• Provides direct administrative coordination and assists with routine responsibilities for Program Leadership.
• Assists with process improvement and academic oversight, including program development, tracking, implementation, and evaluation of the program via data collection and document prep.
• Reconciles monthly program ledgers and assists with budgetary management of the program as needed.
• Assists with maintaining and updating program-specific databases.
• Assists with collection and submission to accrediting bodies and other regulatory agencies.
• Assists with the planning, coordination, and execution of annual events for GME residency or fellowship program.
• Maintains Residency Management Software Program, creates evaluations, and manages working hour logs and reports.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

• Program Management (Intermediate) - Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Peer Leadership (Intermediate) - The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Financial Processes (Intermediate) - Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Quality Management (Intermediate) - Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Intermediate) - Build relationships through industry contacts, professional organizations and individuals.
• Process Improvement (Intermediate) -