Front Desk / Office Assistant

About the Role

Key Responsibilities

Reception & Communications

Answer and direct all incoming phone calls in a professional and courteous manner

Screen calls and route them to the appropriate team members

Greet and screen office visitors, ensuring a warm and professional first impression

Offer coffee, water, or other refreshments to guests upon arrival

Office & Kitchen Maintenance

Order and maintain inventory of office supplies, ensuring stock levels are adequate

Oversee the upkeep and cleanliness of the office kitchen and common areas

Coordinate ordering and pickup of lunches for office meetings and events

Administrative Support

Assist with planning and coordinating internal office events

Scan, organize, and maintain employee files, ensuring records are accurate and up to date

Assist with general filing and organization of office documents and records

Monitor and maintain records within the ShareFile document management system

Processing virtual credit card transactions and maintaining related records

Provide general administrative support to staff and management as needed

 

Qualifications

Prior experience in a receptionist, front desk, or administrative role preferred
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Ability to multitask and prioritize in a dynamic office environment
Professional, friendly demeanor with a customer-service mindset
Ability to work independently, exercise sound judgment, and take ownership of assigned responsibilities.

What We Offer

• Competitive pay commensurate with experience
• Comprehensive benefits package including health, dental, and vision
• Paid Time Off/Sick Time
• Holiday Pay
• 401k with company match
• Flexible Benefits Plan (FSA)
• Employer Paid Life Insurance
• Supportive and collaborative team environment
• Opportunities for growth and professional development