Front Desk & Office Administrator

Job Opportunity: Front Desk & Office Administrator

Location: Irvine, CA (Irvine Campus) - 800 Roosevelt, Irvine, CA 92620

Job Type: Full Time (40 hours per week) 

Start Date: ASAP 

Pay Range: $20-22/hr

Think Academy is a fast-growing EdTech company revolutionizing the way K–12 students learn. We provide innovative and engaging educational experiences designed to make learning accessible, effective, and enjoyable for students around the world.

At Think Academy, we believe education extends beyond academics—we are committed to helping students grow with confidence, curiosity, and a love for learning. We are looking for passionate team members who share our dedication to supporting students and families while creating a warm, welcoming, and positive learning environment.

As a Front Desk / Office Administrator, you will play an essential role in supporting the daily operations of our campus and ensuring an excellent experience for students, parents, teachers, and visitors.

This role goes beyond traditional front desk responsibilities. You will help coordinate day-to-day campus operations, assist with educational activities and events, support communication with families, and help maintain a positive, organized, and engaging environment for our students.

We are looking for someone who is detail-oriented, patient, responsible, and enthusiastic—someone who genuinely enjoys working with children and families and is interested in growing with us long term.

This position may occasionally require lifting materials and supplies weighing over 25 lbs (11kg).

Assist with daily campus operations, including:

• Create and manage calendars, schedules, class rosters, and administrative records
• Welcome students, parents, and visitors while providing exceptional customer service
• Answer phone calls and assist parents with questions, concerns, and inquiries both in person and remotely
• Support student check-in, classroom coordination, and front desk operations
• Oversee and assist as needed while classes are in session to ensure smooth campus operations
• Assist with student enrollment and other academic administrative processes
• Organize and support campus events, activities, and classroom setup
• Maintain campus facilities, classrooms, and equipment to a high standard
• Communicate regularly with parents and provide updates when needed
• Support teachers and staff in maintaining a safe, positive, and engaging learning environment
• Foster a culture of respect, teamwork, inclusiveness, and positivity among students and staff
• Stay up to date on Think Academy programs, activities, and events
• Assist with special projects and other responsibilities as needed

Our ideal candidate is someone who genuinely enjoys interacting with children and families and understands the importance of creating a welcoming experience for every student and parent.

We are looking for someone who is:

• Detail-oriented and highly organized, with strong attention to detail and follow-through
• Patient, warm, and approachable when working with students, parents, and staff
• Responsible, dependable, and proactive with a strong sense of ownership
• Passionate about education and excited to positively impact students' learning experiences
• Comfortable building relationships and communicating with both children and parents
• Positive, energetic, and able to bring enthusiasm to a fast-paced environment
• Able to manage multiple responsibilities while maintaining professionalism and composure
• Interested in long-term growth and becoming an important member of the Think Academy community

• Available to work Friday, Saturday, and Sunday
• Bilingual in Mandarin and English required
• Valid drive