Front Desk Coordinator

POSITION SUMMARY

The Front Desk Coordinator will be supporting the Software Engineering Institute branch office by greeting all visitors to the Arlington, VA office and answering the main line into the facility. The Front Desk Coordinator will provide support for the SEI courses and service for the development of customer relationships and technology transition to the software engineering community in the Arlington office. The individual will help facilitate efficient/effective office and conference operations.

The candidate will be responsible for performing various administrative duties including but not limited to:
 

• welcoming and assisting (as necessary) all individuals who enter our facility

• support for training activities for Transition Services and other various customers

• manage logistical aspects of course delivery including printing registration materials, assembling and maintaining inventory of course materials and supplies, set up and tear down of training facility, provide certificates to course instructors for signature

• Support the Registration Team Lead for coordinating attendance lists, participant substitutions, transfers and cancellations, and assisting in the communications with instructors and attendees. 

• Assist Pittsburgh Course Catering Administrator to ensure efficient food service is available for the course attendees

• Manage all processes for internal catering for meetings and events held in the SEI Arlington office

• Coordinate with the requester and the vendor to ensure accuracy of order and timeline of delivery

• Prepare and maintain a list of upcoming meetings and events and attendees per event

• Prepare and submit purchase requests

• Review, reconcile and approve invoices for all catered meetings and events held in the SEI, Arlington office

• Prepare and submit travel requests and expense reimbursements as needed.

The candidate will also provide backup to other Operations staff, duties may include:

• shipping and receiving

• daily suite walkthroughs to ensure a well maintained facility and professional appearance

• providing administrative assistance as requested to the Arlington office staff including technical staff.

Requirements:

• High School or GED. Associate’s degree preferred

• 3-5 years’ experience with administrative support, office management experience, and experience working with data entry & Word

• Effective organizational, interpersonal, and communication skills

• Must be able to work onsite at our Arlington, VA office

• You will be subject to a background investigation

• Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.

Location

Arlington, VA

Job Function

Administrative Support and Coordination

Position Type

Staff – Fixed Term (Fixed Term)

Full time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance