Front Desk and Facilities Coordinator

Job Title: Front Desk and Facilities Coordinator

FLSA Status: Non-Exempt

Reports To: Facilities and Operations Manager

Schedule: Full-time

Location: Corona, CA (Onsite)

Department: Operations / Facilities / Administration

Pay Range: $22.50 - $26.50

 

 

Position Summary

 

The Front Desk & Facilities Coordinator serves as the first point of contact for the Corona site and plays an essential role in maintaining a professional, well-organized, and welcoming workplace. This role blends traditional front desk and administrative responsibilities with facilities coordination, onsite event support, time and attendance administration and recruiting event assistance. The position supports daily operations while also enabling successful execution of hiring events, employee engagement activities, and leadership visits.

 

Essential Duties & Responsibilities

 

• Serve as the primary front desk presence; greet visitors, candidates, vendors, and employees in a professional manner

• Manage incoming phone calls, mail, deliveries, and visitor sign-in procedures

• Coordinate conference room usage and support onsite meetings

• Support daily facilities needs including supplies, badges, access coordination, and issue escalation

• Partner with Facilities, IT, Security, and external vendors to resolve site needs

• Coordinate and support onsite events such as town halls, hiring events, celebrations, and leadership visits

• Provide onsite logistics support for recruiting and hiring events including candidate check-in, badge creation, and room setup

• Maintain inventory of office, breakroom, and event supplies

• Run time and attendance reports, reminder pay period communications and support proper pay period documentation collection

• Support site communications and administrative needs as directed by site leadership

 

Qualifications

 

• 2+ years of experience in an administrative, office coordination, front desk, or facilities support role

• Strong organizational and time-management skills

• Professional communication and interpersonal skills

• Ability to manage multiple priorities in a fast-paced onsite environment

• High attention to detail and discretion with confidential information

 

Preferred Experience

 

• Experience supporting recruiting or high-volume hiring events

• Experience coordinating onsite meetings or employee engagement activities

• Exposure to facilities coordination or vendor management

• Experience working in an operations, warehouse, or distribution environment

 

Skills & Attributes

 

• Highly organized and dependable

• Service-oriented with a strong customer mindset

• Proactive problem solver

• Comfortable serving as the “face of the site”

• Flexible and adaptable during peak and seasonal periods

 

Work Environment

 

This role is fully onsite at the Corona California location and involves frequent interaction with employees, candidates, vendors, and visitors. Some flexibility in work hours may be required to support events or hiring activities.

 

Physical Requirements

 

• Ability to sit in a stationary position in an office environment for extended periods of time, and work on a PC without limitations.

• Ability to move in an office environment to access files and gather information

Qualifications

Job Title: Front Desk and Facilities Coordinator

FLSA Status: Non-Exempt

Reports To: Facilities and Operations Manager