FLEX Project Purchasing Representative

This is a temporary position.   CLS Generic Position Summary

 

As a member of the professional staff, contributes general knowledge and skill in a discipline area (e.g. Accounting, Finance, Human Resources, Information Resources, Operations Planning & Support, Sales & Marketing) to support team and/or department objectives.  Generally works under close supervision or within well-established guidelines to complete routine tasks. 

 

Specific Job Summary 

 

Performs assigned activities and responsibilities that support an effective project purchasing process as part of a purchasing team (reports to Purchasing Manager).

 

 

CLS Generic Expected Contributions 

 

• Responds to, solves and makes decisions on standard/routine business requests with limited risk.
  
   
• Responsible for own work and contributing to team, department and/or business results. May direct work of non-management staff.  
  
   
• Assists more senior associates in achieving business results by:

 

• utilizing technical knowledge and skills to enhance business processes. 
• establishing priorities for self and, where appropriate, others. 
• allocating own time effectively to meet goals in a manner that does not disadvantage other associates or groups.
• contributing to department/unit budget as appropriate (i.e., input, following guidelines, etc).

 

• Demonstrates an awareness of personal strengths and areas for improvement  and acts independently to improve and increase skills and knowledge.

 

• Performs other duties as appropriate.

 

Specific Expected Contributions

 

• Completes project purchase orders and ensures timely delivery of quality materials.
• Coordinates and balances project workload and ensures projects are completed on schedule.
• Queries vendors/suppliers on lead times, price points in preparation for completing purchase orders.
• Communicates schedule requirements and changes to vendors and installation contractors.
• Assists in validation and execution of delivery schedules with suppliers, installers, freight companies and properties.
• Tracks project materials with vendors to maintain schedule and expedites exceptions to minimize delays.
• Maintains project correspondence and tracking of documents, samples and drawings.
• Informs designers or client of damage, loss, discontinued, long lead or returned items; obtains reselections.
• Functions as day-to-day contact for routine project issues.
• Resolves damage/loss issues with vendors, carriers and receiving locations.
• Completes and implements Bill of Material changes and notifies appropriate associates and/or clients of changes, cost and delivery impact.
• Monitors and resolves receipt/inventory issues with receiving locations.
• Assists the Agent/Manager with project closeout reconciliation process.
• Obtains warehouse, drapery closing inventory reports; research reasons for excess inventory, obtain disposition from client.

 

CLS Generic Candidate Profile

 

Successful candidates should possess knowledge and experience and demonstrate strong leadership and relationship skills as follows:

 

Usually a professional position with general knowledge in a discipline (i.e., Accounting, Human Resources, Information Resources).  College degree and/or related experience typically required.

 

 

Specific Candidate Profile 

 

Education/Experience

• 4-year degree
• Minimum 2 – 4 years experience in procurement, preferably in the hospitality design industry.
• Ability to Travel

 

Key Skills/Requirements

• Purchasing system knowledge
• Verbal, written communications skills
• Computer proficiency
• Team player and ability to work independently

 

Salary Range (based on compa-ratio to accommodate all pay zones)

Washington Applicants Only: Employees will accrue 0.0334 PTO balance for every