Field Admin Assistant II

Posting End Date:

January 20, 2025

Employee Type:

Regular-Full time

Union/Non:

This is a non-union position

Are you a highly motivated, well-organized individual?  Do you thrive on being the go-to person on your team?  Well if so, then we have a great opportunity for you as an Administrative Assistant III with Enbridge!

Specific Accountabilities:

• Cost Control Analysis for Area.

• Facilitate forecasting and reporting processes for Area.

• Review, verify, and submit monthly forecast budgets for Region Project Managers.

• As required, assist in the development of business cases for proposed projects.

• Perform in-system project administration activities including project initiation, managing approval workflows, updating pertinent dates / team members / narrative information, and project close-out.

• Review historical data (invoices, vendor usage, etc.) to identify cost-saving opportunities to meet financial targets.

• Perform invoice and purchase order administration as needed.

• Prepare letters, PowerPoint presentations, minute/action item recording for departmental meetings, photocopying, courier packages, off-site filing and tracking, catering, ordering office and kitchen supplies; and  other requests from staff/contractors and visitors to the department.

• Provide Support in record keeping across Area as outlined in the records management policy

• Provide support with expenses, travel booking and management, and department calendars for the manager, vacation/out of office, as well as other staffing reports as required.

• Provide support in office equipment and materials orders and complete requests to secure office equipment and access for new personnel; update accounts for existing personnel.

• Act as security administrator (create/maintain security/key logs), creation/maintenance of security access cards, to include retrieval of security camera data.

• Demonstrate basic competency in various tools including Excel, Oracle Cloud and Workday. Assist in emergency response situations.

• Support other duties as assigned.  

Scope/Dimensions:

• Provide technical, administrative, financial/budgetary support to Area leadership.

• Strong analytical, problem solving and basic decision-making skills

• Works independently with immediate access to guidance or supervision.

• Demonstrated communication of financial/budgeting information via including email and verbally. 

• Demonstrated ability to organize and prioritize basic to moderately complex tasks using approved processes and guidelines.

Contacts (Working Relationships) :

• Daily interaction with area staff and leadership.

• Regular interaction with Operations, Finance, Accounts Payable, Asset Management, Integrity, Tech Staff and other teams as required.

Who You Are:

• You have 1-2 years of directly related experience.

• Strong knowledge of related office software; company databases; company structure and standard operating procedures; and/or office communications technology.

Preferred:

• Must be able to demonstrate proficiency in Microsoft Office Products such as Word, Excel, Access, PowerPoint or their equivalent.

• Possess excellent skills in oral and written communication, problem solving and reasoning as well as interpersonal skills.

• Capable of multi-tasking, handling numerous concurrent activities and working within deadlines.

Physical Requirements:

Include but are not limited to: Balancing, bending and stooping, climbing, crawling, carrying ( up to 25 amount of pounds), grasping, kneeling, lifting (objects 25 pounds), pulling hand over hand, pushing, reaching above shoulder, repetitive motion, sitting, standing, walking, visual requirement (able to see screens, det