Marketing Events Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

Corporate Overview

Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web.

We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity.

Protection Starts with People.  Proofpoint

The Role
Join our dynamic Corporate Events team and elevate your event planning career at Proofpoint. We’re looking for a passionate, organized, and detail-driven Event Coordinator who excels in a fast-paced, team-oriented environment. In this role, you’ll be instrumental in executing impactful corporate events, including tradeshows, exclusive internal experiences, and high-profile customer events. Responsibilities include managing all aspects of event logistics, including venue selection, scheduling, vendor communications, and contract management. You’ll oversee payments and coordination to ensure seamless execution while supporting marketing efforts by creating and distributing promotional materials. Additionally, you will coordinate event setup and breakdown, ensuring every detail is in place for a successful event. On-site, you will manage AV setup, troubleshoot issues, and oversee staff to guarantee smooth operations and an exceptional attendee experience.

What You'll Do

As an Event Coordinator, you’ll be at the heart of every event, ensuring seamless execution from start to finish. Your responsibilities will include:

• Event Planning and Logistics Assist in planning and coordinating events, including timelines, logistics, vendor management, and contracts.
• Support post-event evaluations, gathering feedback, and contributing to improvement initiatives.
• Budget Management Assist in managing event budgets by tracking expenses, ensuring cost-effectiveness, and maintaining budget accuracy.
• Collaboration and Communication Partner with internal teams to ensure smooth communication and flawless event execution.
• On-Site Coordination Oversee event setup and breakdown, manage event staff, resolve on-site issues, and ensure smooth day-of operations, including AV setup.
• Marketing and Promotion Support marketing efforts by creating promotional materials, managing registration platforms, and assisting with event communications.

Required Skills:

• Communication Excellence: Clear and effective verbal and written communication with clients, vendors, and team members.
• Organizational Strength: Ability to manage multiple tasks, deadlines, and details efficiently.
• Problem-Solving Agility: Quickly identifying and addressing challenges during planning and execution.
• Attention to Detail: Ensuring every aspect of events is flawlessly executed.
• Adaptability: Remaining flexible and responsive to changing needs or circumstances.
• Project Management: Developing and managing event timelines, budgets, and logistics.
• Customer-Centric Mindset: Ensuring client satisfaction throughout every stage of event planning.

Qualifications:

• Bachelor’s degree in event management, marketing, communications, or a related field.
• 2+ years of experience in event coordination, ideally within the tech industry.
• Proficiency in event management tools such as Cvent, or similar platforms.
• Experience with platforms like Salesforce, Marketo, Zoom, Asana and Microsoft Teams.
• Strong organizational, interpersonal, and creative problem-solving skills.
• Willingness to travel and work flexible hours to support events.

Why Join Us? At Proofpoint, we value innovation, collaboration, and growth. As part of our Corporate Events team, you’ll have the opportunity to work on exciting projects, grow your skills, and contribute to events that make a difference.

Why Proofpoint

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success.  We’re a customer-focused and a driven-to-win