Accounts Payable/General Cashier

Description

Unlock your potential at The Essex Resort & Spa!

Join us on a journey where passion meets profession in the heart of Vermont's scenic countryside. We redefine hospitality excellence, offering more than just a job—it's an opportunity to join a dynamic team committed to crafting unforgettable experiences.

Whether you're an experienced expert or an aspiring talent, our diverse career opportunities promise growth, fulfillment, and the chance to make a meaningful impact. From culinary maestros to hospitality enthusiasts, administrative aces to creative minds, there's a place for every skill set and aspiration within our family.

Join us in creating magical moments for our guests, where every smile, every detail, and every interaction embodies the essence of true hospitality. At The Essex Resort & Spa, success knows no bounds. Dare to dream, dare to achieve, and let your career flourish in an environment where excellence is not just a goal, but a way of life.

At The Essex, hospitality isn't just a profession—it's a passion for creating memorable experiences that exceed expectations. Join our team and be part of a vibrant community dedicated to providing unparalleled service and genuine warmth to every guest who walks through our doors. With a commitment to excellence and a culture that values teamwork and personal growth, The Essex offers an exciting opportunity to make a meaningful impact in the world of hospitality.

BASIC FUNCTION: The Accounts Payable Specialist oversees the accurate processing of invoices, payments and account reconciliations while maintaining organized financial records and supporting month-end close. This role also involves resolving vendor inquiries, maintaining cash reconciliations, collaborating on process improvements and performing general administrative support tasks.

ESSENTIAL FUNCTIONS:

• Balance daily revenue journals.
• Count & reconcile daily cash deposits.
• Bank runs for deposits and change orders as needed.
• Maintain accurate house bank.
• Review and process vendor invoices by verifying against purchase orders and receiving records.
• Ensure appropriate approvals are obtained before setting up invoices for payment.
• Prepare expense checks and manual check requests on schedule and ensure they are ready for signature.
• Reconcile vendor statements and petty cash monthly, addressing discrepancies as needed.
• Audit vendor account balances and research issues to maintain accurate records.
• Maintain accounts payable vendor files and enter or update vendor information in the accounting system.
• Prepare and organize A/P lists, collect W-9 forms and ensure timely filing of reports, including purchasing journals and check registers.
• Assist with month-end closing processes and create ad hoc reports.
• Research and resolve issues or questions related to accounts payable.
• Act as a liaison between managers, vendors and coworkers to address inquiries and support business operations.
• Collaborate with team members to identify opportunities for process improvement and efficiency.
• Perform shared office tasks, such as filing, answering phones and basic troubleshooting for office equipment.
• Other duties as assigned.

QUALIFICATIONS, EDUCATION, KNOWLEDGE, TRAINING & WORK EXPERIENCE

• Proven experience in accounts payable or a related financial role, with a demonstrated ability to process, verify and reconcile invoices accurately and efficiently.
• Familiarity with reviewing invoices against purchase orders and receiving documents to ensure compliance and proper authorization.
• Skilled in reconciling vendor statements, identifying discrepancies and resolving issues promptly.
• Experience maintaining organized and accurate vendor files, including W-9 collection and updates to accounting software.
• Proficiency in preparing and processing checks, manual payment requests and electronic payments while adhering to deadlines and authorization protocols.
• Strong understanding of general accounting principles, month-end close procedures and accounts payable workflows.
• Ability to handle high volumes of data entry with accuracy and attention to detail.
• Experience collaborating with internal departments and vendors to ensure timely and effective communication regarding payment inquiries or discrepancies.
• Familiarity with accounting software and tools and proficiency with Microsoft Office Suite, particularly Excel. Experience with M3 is a plus.
• A track record of identifying and implementing process improvements to increase efficiency and accuracy in accounts payable operations.

Benefits:

At The Essex, we beli