Administrative Support (Inside Sales)

Be visionary

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.​

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description

Teledyne Marine Seismic designs and manufactures high-quality, reliable, and durable marine seismic exploration products.  For over five decades Teledyne has set the standard for marine geophysical exploration equipment. Characterized by innovative designs, Teledyne's marine seismic products have earned a reputation for high performance, reliability and low cost of ownership.

Teledyne is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, gender, sexual orientation, gender identity, gender expression, transgender, pregnancy, marital status, national origin, ancestry, citizenship status, age, disability, protected Veteran Status, genetics or any other characteristic protected by applicable federal, state, or local law.    

Job Summary:

The Administrative Support/Inside Sales position will provide administrative and clerical support to relieve department managers or staff of administrative details. Serves as Receptionist and greets/processes visitors, coordinates messages/ appointments, provides information to callers, performs file maintenance, maintains office supplies, distributes mail and performs other essential tasks. Operates office equipment. Performs administrative support for Inside Sales Department. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments. 
 

Detailed Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Greets and checks-in scheduled visitors, confirms visitor authorizations are in place, performs visitor screenings and pre-visit activities.
• Routes incoming mail and phone calls. Prepares outgoing mail and correspondence, including e-mail and faxes.
• Organizes and maintains file system, files correspondence and other records.
• Performs administrative support for various functional areas/departments, including Inside Sales/Customer Service and Trade Compliance.
• Coordinates and arranges meetings, reserves and prepares facilities, and may record minutes of meetings.
• Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.
• Assist in creating quotations and converting quotations to orders.
• Assist in setting up prospect customer process.
• May assist with travel arrangements and expense reports.
• Conducts research, analyzes data, determines approach, compiles and prepares reports/recommendations for management decision making.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Requirements:

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

5+ years of experience in a clerical and/or administrative support role; Certificate in a related specialized function or Associate's Degree in related field and/or training; or equivalent combination of education and experience.

Language Skills                                             

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills