Senior Administrative Assistant - Calvin Klein

Design Your Future at PVH

Senior Administrative Assistant - Calvin Klein

POSITION SUMMARY:

The Senior Administrative Assistant to the Global Chief Design Officer (CDO) provides high-level administrative support, ensuring the efficient operation of the Global Design Office. This role involves a wide range of responsibilities, including managing the CDO’s schedule, coordinating communications, organizing meetings and travel, handling confidential information, and liaising with internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of managing multiple tasks with a high degree of professionalism and confidentiality.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:

• Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.
• Manages all logistics associated with meetings, appointments, and conferences for the Global Chief Design Officer.
• Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming.
• Develops strong collaborative relationships with the administrative and operational team members.
• Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips.
• Creates, formats and edits correspondence and presentational decks with precision and minimal direction.
• Project manages various initiatives and activities to ensure completion and that deadlines are met.
• Processes invoices and generates seasonal or quarterly reconciliation reports.
• Facilitates new employee set-up.
• Works independently on specific projects as assigned.

Serve as a point of contact between the CDO and internal/external stakeholders.

Facilitate communication within the design team and across departments.

• Draft and distribute communications on behalf of the CDO.

Plan and execute design-related events, such as workshops, conferences, and team-building activities.

Coordinate with vendors, venues, and other service providers.

QUALIFICATIONS & EXPERIENCE:

Experience: Minimum 5 - 7 years of experience as an Administrative Assistant,

preferably with experience in a fashion brand.

Education: Bachelor’s Degree in related field

Skills:   

• Strong problem-solving skills and attention to detail.
• Proactive, with the ability to anticipate needs and act independently.

• Detail-oriented and highly organized with a desire to maintain schedule, filing systems, and calendar.
• Experience with booking and scheduling domestic and international executive travel.
• Strong sense of urgency.
• Professional demeanor and positive attitude.
• Adaptable and flexible in a fast-paced, dynamic environment.
• Collaborative team player with a customer service orientation.
• Strong prioritization and follow-up skills.
• Ability to handle high stress situations with grace and composure.
• Ability to work long hours and weekends during peak periods.
• Excellent at handling changing priorities; multi-tasking with finesse.
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction.
• Must possess exceptional interpersonal skills.
• Must be proactive and resourceful with all tasks.
• Strong knowledge of Microsoft Excel, Word, and PowerPoint.
• Comfortable with online meeting software, video conference, and remote meeting set-up.

INTERNAL & EXTERNAL CONTACTS:

          

Internal: C-Suite Executive Office and all internal partners

External: Vendors and Freelancers

SUPERVISORY RESPONSIBILITIES:

BUDGETARY RESPONSIBILITIES: Office Supplies, Travel & Entertainment expenses. May oversee departmental internal events budget

DECISION MAKING: Responsible for managing constantly changing calendar, travel schedule, and environment while insuring accurate prioritization of meetings and ensuring that vital business obligations are met.

RESOURCEFULNESS/CREATIVITY: Must be creative and resourceful when it comes to scheduling or re-scheduling travel arrangements, meeting times, and/or locations.

ENVIRONMENT: Highly visible position and deadline-driven environment. Must be comfortable communicating via phone, video conference, and written communication with senior executives both within PVH and external partners, as well as with external partners, vendors, etc.