Special Events Logistics Coordinator- PT

Job Summary:

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

Live Nation’s Concerts Division is where tours are born, artists come to life, and fans get to experience the rush of live music. From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it’s no wonder we are certified as a Great Place to Work organization and one of People Magazine’s “50 Companies that Care”. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

The Role:

· Responsible for the coordination and execution of all Special Events contracted by the Sales Department

WHAT THIS ROLE WILL DO

Responsibilities:

I. Essential Functions

· Coordinate all aspects of operational set-up and break down of events (equipment needs, rental needs, and station set-up)

· Coordinates with Production department all production aspects needed for an event

· Liaison between client, Live Nation Team Members, and Vender Partners throughout the event

· Verbally communicate in a calm, positive demeanor, during the course of the function with caterer and in-house concessionaire, to ensure timely execution of events, quality of service and adherence to all applicable federal, state and local safety & health regulations and Live Nation standards

· Must maintain a neat, clean and well-groomed appearance

· Conduct Event Pre-Shift with Operations Managers and communicate event specifics at Team Member Pre-Shift

· Handle all aspects of the Special Event once it has been assigned by DOS or Sales Manager(s)

· Maintain files in proper order after the special event order has been distributed

· Client interaction; conducts site inspections and walk through with clients as requested by SM / DOS

· Assist DOS and Sales Manager(s) as requested with special needs by the client

· Conduct meetings such as the SEO Meeting and Production Meeting

· Due to the nature of the hospitality industry; you may be required to work varying schedules to reflect the business needs of the venue

· Assist DOS, Sales Manager(s), and Logistics Manager as requested with special projects, as assigned

II. Accounting Functions

· Verify Deposit / Payments tracking schedules with Sales Manager

· Proper execution and completion of all post event paperwork

· Responsible for proper settlement or payment

· Manage staff hours to ensure we are not exceeding our budget

III. Inventory Functions

· Maintain in-house furniture inventory for each venue

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· Order all specialty items as sold by DOS/Sales Manager and up sell to client as opportunity arises

· Ensures equipment rentals for SE are ordered and returned to vendors

· Obtain permits as needed

IV. Specific Job Knowledge, Skill and Ability

· Must have comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette

· Knowledge of all appropriate table settings and etiquette

· Working knowledge of fine dining, strong food and wine knowledge and sequence of service (specific to Foundation Rooms).

· Basic Mathematical skills

V. Working Environment / Physica