Part-time Human Resources Assistant (On-site Peabody, MA)

Job Title: Part-time Human Resources Assistant

Job Description:

We are seeking a detail-oriented HR Assistant to help support various functional areas of Human Resources. The ideal candidate has a minimum of two years of experience in Human Resources working in a fast-paced environment. Positive attitude, effective communication, follow-through, and attention to detail are must-have attributes for this position. The HR Assistant supports processes associated with the employee lifecycle including talent acquisition, onboarding and separations, benefits administration, payroll, training and development, and performance management and provides administrative support to the Human Resource function as needed, including record-keeping, reporting, file maintenance and HRIS data entry.

• Responsible for timely, accurate HRIS data input, including new hires, terminations and updates
• Prepares new-employee files and assists with other processing of new hires and terminations
• Files documents into appropriate electronic employee files.
• Tracks and assists with the preparation of compliance reporting (including but not limited to VETs 100, Affirmative Action, OSHA logs and EEO)
• Reviews, validates and processes unemployment claims
• Completes employment verification according to company guidelines
• Front line contact for employee benefits questions
• Assists with health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Reconciles benefits statements/billing
• Performs customer service functions by answering employee requests and questions
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Completes E-Verify process for all new hires and maintains files
• Submits and processes pre-hire background or reference checks
• Conducts audits of payroll, benefits or other HR programs and reports results to HR Director
• Assists with the tracking and preparation of the performance review process
• Assists with recruitment and interview process. Tracks status of candidates in ATS and responds with follow-up letters at the end of the recruiting process
• Schedules meetings and interviews as requested by HR
• Assists with Administration of short-Term Disability and Workers’ Compensation claims
• Facilitates updates of HR related information on the internal employee website
• Conducts new hire orientations
• Updates the employee landing page in ADP
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Assists with or prepares reports, documents and correspondence as requested
• Processes department mail/correspondence
• Schedule appointments and set up conference room for meetings
• Helping organize and maintain office common areas (including regular light cleaning of surfaces and appliances)
• Maintain honor snack system
• May assist Accounting if needed
• Mail distribution
• Performs other related duties as assigned

Required Skills:

• Ability to maintain a high level of confidentiality
• Proficiency with HRIS systems, ADP Workforce Now is strongly preferred
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Language Skills: Ability to read and comprehend complex instructions. Ability to write and understand simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving concrete variables in standardized situations. Ability to apply discretion when talking with associates on the phone, in your work area or around the office. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Physical Ability: While performing the duties of this job, the employee is regularly requ