Executive Assistant

The Executive Assistant in the Administration Department at Tenet Health plays a key role in supporting the executive team and ensuring the smooth operation of administrative functions. As an Assistant Executive, you will provide high-level administrative support, assist with project management, and contribute to the overall efficiency and effectiveness of the department. Your attention to detail, organizational skills, and ability to handle confidential information will be critical in this role.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to organizational standards.
• Coordinate and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Assist with project management activities, including research, data analysis, and preparation of project documentation.
• Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
• Conduct research, compile data, and prepare reports to support decision-making and strategic planning.
• Assist with budget management and expense tracking, ensuring adherence to financial guidelines and reporting requirements.
• Coordinate and oversee administrative processes, such as document management, record-keeping, and supply inventory.
• Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
• Support the implementation of administrative policies, procedures, and initiatives, ensuring compliance and continuous improvement.

Company Culture and Workgroup Style:

At Tenet Healthcare, our actions and behaviors define who we are, what we stand for and what we CARE about:

• Compassion and respect for others and each other, supporting our communities and advocating for our patients.
• Acting with integrity and the highest ethical standards — always.
• Results delivered through accountability and transparency.
• Embracing inclusiveness for all people in our workplace and in the communities we serve.
• C-Suite executives serve on the Executive Leadership Team, which consists of exceptionally bright leaders who operate at a fast pace, with little room for missteps.
• This role will have exposure to a large number of senior executives and requires someone with a strong sense of urgency, attention to detail, and diplomatic skills to match.
• The leaders supported by this role process information very quickly and expect those around them to share their focus, sense of urgency and pace.

Profile of the Successful Candidate:

• Ability and desire to provide world class support to executives operating at pace, traveling extensively, and managing frequent last minute schedule changes.
• Exceptional ability to manage multiple workstreams and think like an air traffic controller to resolve schedule issues and prioritize work effectively.
• Strong interpersonal skills and ability to build relationships with stakeholders.
• Strong intellect and a desire to learn will help the successful candidate to better understand the substance of activities and allow them to better anticipate needs or question.
• Resilient individual who is energized by challenges and rarely, if ever, discouraged.

Required Qualifications:

• High school diploma/GED required.  Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
• Proven experience in providing administrative support at an executive or senior management level.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy in all aspects of work.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
• Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Strong problem-solving skills and the ability to think critically and proactively.
• Ability to work independently and collaboratively in a team environment, demonstrating flexibility and adaptability.
• Familiarity with healthcar