Administrative Support (Intern/Student) - Part-Time Hourly

Administrative Support (Intern/Student)

Reports to:      Executive Director – Visual & Performing Arts

Pay Grade:     $12.50/HR
FLSA Status:  Non-Exempt       
  Position Purpose
 
Performs a range of secretarial and clerical support that includes office tasks requiring a general knowledge of policies, procedures, and systems. Exercises discretion in determining priority and/or order of completion of work assignments. Works with the Visual & Performing Arts programs, on events, and supports meeting the transportation needs.

   

• Prepares and maintains forms and records.
• Maintains office files in a systematic and confidential manner.
• Monitors and processes transportation requests.
• Compiles, maintains, and files all reports, records, and other documents as required. Maintains departmental records according to established procedures.
• Assists with planning, preparation, and setup of departmental activities.
• Maintains confidentiality.
• Works with Executive Director, community, and VPA Teachers to support contests, events, and other VPA program needs.
• Works well with many people, both inside and outside the District related to VPA program needs and provide support.
• Maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.
• Maintains inventory of fixed assets, equipment, and supplies.

 
Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

 
Supervisory Responsibilities

• None.

 
Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

 
Other Duties as Assigned

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations.  All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

 
Knowledge, Skills & Abilities

• Knowledge of office procedures and operation of business office equipment.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Skill at the beginners’ level, working with Microsoft Office 365, especially Outlook, Google Drive, and Word.
• Skill in performing mathematical calculations with accuracy and data entry with minimal errors.
• Skill in talking to others to convey information effectively.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to maintain registers of time and work performed.
• Ability to work under pressure and meet close deadlines.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to review work for accuracy.
• Ability to organize and coordinate work, including maintaining attention to details and quality.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to communicate information and ass