Executive Assistant

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?

Our Marketing, Sales & Service organization advances the Ford reputation as a visionary vehicle and mobility services company and helps deliver a trusted customer experience. Use your marketing, sales and service expertise to turn data-driven insights into innovative solutions that enhance sales and customer loyalty. Join us and be the eyes, ears and voice of Ford.

In this position...

We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to provide comprehensive administrative support to Ford Motor Company's Chief Technology Officer for Integrated Services, Marketing, and Sales (CTO). This role is pivotal in ensuring the leaders’ effectiveness and efficiency by managing complex schedules, organizing events, and maintaining excellent connections and communications at all working levels, while handling sensitive and confidential information with the utmost discretion. 

The ideal candidate will be a trusted partner along with the leaders’ program management and office support and communications staff, anticipating needs and expertly navigating the dynamics of a large, global organization and a rapidly evolving technological field.

Based in Dearborn, MI, this is a hybrid position with a required four-day onsite presence each week 

What you'll do...

• Calendar Management: Manage the leader’s demanding and complex calendar, including scheduling internal and external meetings across multiple time zones, managing conflicting priorities, coordinating with other executive offices and external partners, and ensuring optimal time utilization.
• Meeting Support & Events: Schedule, manage attendees, and ensure the agenda and necessary materials are included and cascaded. This also includes ensuring that the technology or tech support is scheduled in support of a seamless meeting. Organizing events, from small executive offsites to multi-hundred-person internal conferences, should also be anticipated. 
• Communication Management: Act as a primary point of contact, screening and prioritizing incoming calls, emails, and correspondence. Liaise effectively with internal teams, other executives, external partners, and stakeholders. 
• Travel Arrangements & Expense Management: Coordinate intricate domestic and international travel arrangements (flights, hotels, ground transportation, visas), create detailed itineraries, and manage changes and logistics on the fly. Process expense reports accurately and in a timely manner, adhering to company policies. 
• Relationship Building: Cultivate strong working relationships with other Executive Assistants, leaders, Chiefs of Staff, team members, and external contacts to facilitate smooth operations and communications.
• Project Support: Provide light project coordination or support on initiatives related to the leaders’ priorities, in partnership with the leaders’ Chiefs of Staff, which may involve tracking action items and coordinating input from various teams. 
• Office Operations & Support: Manage administrative tasks for the leaders’ office, including ordering supplies, coordinating with facilities, and generally ensuring the smooth operation of the executive’s immediate environment. 
• Event Management: Work with the leaders to build out the logistics required for onsite and offsite meetings and town halls. This includes working with leaders’ Chiefs of Staff to organize events and order food and take care of the needs for the events. 
• External Board responsibilities: Work with external companies and JVs that the CTO is formal responsibility as a Ford representative – roles such as Board of Director, or Board of Director/Manager, or Advisory Board member by scheduling attendance to board meetings, voting materials, or follow-up schedules
• Confidentiality & Discretion: Handle all matters, materials, and communications with the highest level of confidentiality, integrity, and professionalism. This is paramount in a C-suite support role dealing with strategic technology, data, AI, and analytics initiatives. 

You'll have...

• High School Diploma or GED.
• 7+ years of progressive experience providing executive-level administrative support, with a significant portion supporting C-suite exe