Property Administrator (Contract role)

Referred applicants should NOT apply directly to this role.

All referred applicants must first be submitted through Workday by a current OMERS and Oxford employee, and then must apply through the unique link received via their email.

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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.  

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

This contract position holds potential for conversion into a permanent role.

The Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants at our East Bay properties, primarily at Foundry31.

As a member of this team, you will be responsible for:
 

Property Management/Operations                           

• Drafting contracts, including vendor and consulting agreements for on-going projects, ensuring compliance with company policies and procedures.

• Tracking and maintaining property contracts to ensure recurring service agreements are up-to-date.

• Maintaining tenant contacts, follow-up, and emergency response information.

• Monitoring and maintaining tenant and vendor COIs.

• Managing and tracking sustainability statistics for the property to include waste diversion, electrical consumption and water consumption.

• Assisting Marketing Team with planning on-site events and promotions.

• Providing support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.

• Assisting with the scheduling of contractor work (i.e. window washing) and coordinate with tenants.

• Maintaining tenant communication and sending out all building memos/notices.

• Supporting property management with tenant move ins/outs.

Accounts Receivable

• Maintaining and managing building work order system.

• Close-out work orders in web-based management system for tenant billbacks.

Accounts Payable

• Creating purchase orders, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billed according to contracts, negotiated rates and property budgets.

• Diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.

• Filing, maintaining, and organizing all vendor records and vendor related communication.

• Completing all vendor set up steps in accounting system (such as W-9s, 1099s, vendor billing and contact information).

• Maintaining Cap Ex and TI tracking.

To succeed in this role, you have:

• 1-3 years of similar property administration/general office administration experience required

• Post-secondary education with a focus in Accounting, Business or Real Estate preferred.

• Prior experience with Accounts Payable/Accounts Receivable is considered an asset.

• Knowledge of property accounting systems including JD Edwards and Basware, and Angus Anywhere software platform is considered an asset; proficiency in adapting to new computer programs is key.

• Experience using Office applications including Word, Excel, Adobe and Outlook.

• The ability to manage priorities under pressure with careful attention to detail.

• A positive disposition with a flexibl