Administrative Associate, Neuro Surgery Clinic

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

THIS ROLE IS 100% ONSITE IN OUR NEUROSURGERY CLINIC AT TEXAS HEALTH PRESBYTERIAN (8200 Walnut Hill Lane)

HOURS - 7:30 AM - 4:30 PM

JOB SUMMARY
Works under direction to assist with management of administrative and/or business functions of department, division, or unit. 
Admin support to Faculty/Surgery Central Administration at Texas Health Dallas. Support 4 faculty members including the Chair of Neurosurgery at Texas Health Dallas & assist the APP credentialing for the Department of Surgery. Assist with Diversity, Equity/Inclusion Committee. Maintain licenses/certifications. Prepare charts/graphs and administrative, fiscal, personnel, and statistical reports. Select office vendors/monitor purchasing process for EVC Suite. Sched/org meetings, travel, conferences, supplies and departmental activities. Organize office procedures to ensure effective operations including heavy calendaring for faculty. Act as liaison with other administrative assistants/departments/agencies. Process all personnel and purchasing transactions following institutional policies and procedures. Determine work priorities/monitors progress for work deadlines. Ensure document retention processes are followed using established guidelines.
 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma 
   

• Experience
  4 years related work experience 
  May consider higher education completed in lieu of minimum requirements. 
   

JOB DUTIES

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.
• Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process. May have delegated approval authority for all dollar level expenditures for designated entity; coordinates process for items requiring Chair level approval, and/or has delegated approval authority for these items.
• Coordinates supervisor's schedule; makes travel arrangements, plans meetin