Specialist, Client Hospitality

Global leading law firm Dechert LLP is looking for a Client Hospitality Specialist to manage the firm’s corporate hospitality program end-to-end. This role will help develop creative ideas for hospitality events, manage the invitation and RSVP process, manage pre-event logistics and onsite event attendee experience, and track results in the CRM. The Specialist collaborates closely with Partners, Client Development, and vendors to deliver seamless, high-impact client experiences.
The role will report to the Client Events Manager and is ideal for a detail-oriented, creative, resourceful self-starter who thrives in a fast-paced, professional services environment and can manage multiple projects with minimal supervision.

Job Description

Business Strategy and Management  

• Support annual hospitality calendar aligned to client/sector priorities and key sponsorships. 

• Support development of creative ideas for new and existing hospitality events. 

• Conduct research and create presentations for internal review 

• Support in development of creative ideas for new and existing hospitality events 

• Design, develop and present strategic program recommendations 

 

Hospitality Events 

• Produce event briefs, run-of-show, host packs, and post-event debriefs for high-touch events and bespoke requests. 

• Help coordinate event-related communications, including invitations, RSVPs, ticket distribution, and other materials. 

• Manage hospitality pre-clearance and approvals; monitor client and firm gifts/entertainment thresholds. 

• Build target lists alongside lawyers and develop dynamic content in Vuture; configure landing pages/RSVP forms and waitlists. 

• Track RSVP status, dietary/accessibility needs, and guest substitutions; coordinate thank-you and follow-up workflows. 

• Liaise with venues, caterers (on food selection), and suppliers; manage floor plans, seating, AV, gift selection, and transportation. 

• Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience. 

• Execute contingency plans and incident reporting; lead post-event wrap and reconciliation. 

• Arrange for production of event materials, such as signage and promotional merchandise. 

• Support contract negotiations  

• Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience 

• Work Closely with partnership on ticket allotments and connectivity to business development strategy  

 

Administration 

• Join weekly calls to build relationships with key stakeholders 

• Budgeting: Utilizing internal platforms, settle invoices and manage internal accounting systems for hospitality events – e.g., approvals, processing payment, reconciling budget etc. 

• Facilitate calendars, meetings and other communications with internal and external clients  

• Support managing vendor relationships