Word Processing Specialist

The law firm of Norris McLaughlin, P.A. in Bridgewater, NJ has an immediate need for a full-time Document Processing Specialist to join the Practice Support Services department.

The candidate should have a college degree with a minimum of three years to five years as a word processing or document processor with legal environmental experience preferred.

Responsibilities:

• Creating, formatting, reviewing, as well as correcting large complex legal documents using MS Word.
• Scanning, reformatting, and transcribing legal documents.
• Conversion of documents using Adobe Acrobat and/or PDF Scansoft products.
• Preparing and submitting documents for electronic filing in various state and federal courts
• Troubleshooting and repairing complex documents.
• Complete assignments in a timely manner.
• Assisting with special projects as required.
• Responsible for input and revisions from handwritten, typed, converted, or scanned materials using Word, Excel, or PowerPoint.

• Minimum 3-5 years’ experience in a word processing center, major law firm experience preferredFormat and input materials using Styles and Templates, spell check all documents and perform light proofreading.
• Advanced knowledge of MS WORD 2016 (Styles, Templates, Forms, Table of Contents, Table of Authorities), Workshare Compare.
• Advanced knowledge of Excel, PowerPoint, Access, Outlook, Adobe, Visio skills a plus.
• Must have a working knowledge of document management systems (iManage Desksite preferred), Workshare Compare, Adobe Acrobat and/or PDF Scansoft products, Best Authority TOA program, and time entry systems.
• The ideal candidate must also exhibit the following:
  •  the ability to take direction and pay attention to detail.
  • self-motivation.
  • the ability to work independently.
  • highly organization skills.

Other Duties/Responsibilities:

• Some travel may be requested to other Norris McLaughlin offices.

Required Skills/Abilities:

• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to work effectively in a fast-paced environment.
• Knowledge of Microsoft Office Suite (Excel, Outlook, and Word)

Education and Experience:

• 2+ years’ experience in law firm or another professional services environment
• Associate or bachelor’s degree preferred.

Physical Requirements:

• Ability to remain in a stationary position for prolonged periods. 
• Ability to operate office equipment such as a keyboard, calculator, copy machine, and other office equipment for prolonged periods.
• Ability to move about to access file cabinets and office machinery.

Essential Cognitive Functions:

• Ability to effectively exchange information both verbally and written.
• Ability to read and interpret documents, reports, and other written materials.
• Ability to analyze a problem logically and provide potential solutions.
• Ability to add, subtract, multiply, and divide.
• Ability to focus on a task with frequent interruptions.

Working Conditions:

• Physical environment requires the employee to work inside a temperature-controlled office building.