APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State is currently seeking a Administrative Assistant in supporting the Corporate Engagement Center (CEC). The Corporate Engagement Center is a collaboration between the Office of the Senior Vice President for Research and the Division of Development and Alumni Relations. The Corporate Engagement Center connects industry partners to strategic opportunities at Penn State for research and development, philanthropy, and talent recruitment. The Center serves as a hub for industry/University relationships, supporting companies as they navigate the vast resources of Penn State. The team is here to help build lasting, mutually beneficial relationships. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Constituent Programming and Events Officer, CEC and working closely with the Assistant Vice President of Corporate Engagement and the CEC Directors, this Administrative Assistant will:

• Act as assistant to the Assistant Vice President and CEC Directors by providing support for scheduling, personal calendars, staff travel arrangements, and expense reconciliation.

• Articulate Penn State’s needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications.

• Assist with meeting and event planning and execution, including logistics and note-taking.

• Staff meeting scheduling, note-taking, and office calendar management.

• Process and document philanthropic and corporate gifts and support research financial needs.

• Greet and direct visitors, as well as manage and respond to inquiries from the CEC website and central email account.

• Reserve fleet vehicles.

• Maintain office supplies and arrange for equipment maintenance and facility’s needs.

• Perform other duties as assigned.

The successful candidate will have:

• High School Diploma/GED or Vocational Training/Degree and 2+ years of relevant experience, or an equivalent combination of education and experience;

• A dedicat