Court Clerk II - Clerk of Superior Court (Prescott)

Posting number: 202600228

Department: Clerk of Superior Court

Job classification: Court Clerk II

Posting type: Open

Categories: Clerical & Data Entry, Community Services, Court Administration, Legal, Public Relations, Customer Service, Records Management, Office and Administrative Support

Summary

Under general supervision, performs specialized work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court.

Examples of duties

• Creates new case files, generates notices, forwards file information to appropriate division; receives, labels, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material; generates notices for appeals; prepares the record on appeal and transmits same to the Court of Appeals;  dockets, scans, and updates cases in the case management system; prepares Division reassignments.
• Works with parties in person, in writing and/or on the phone; provides information and assistance to the public without giving legal advice; responds to inquiries from court personnel, judges, attorneys, and the public; answers calls; determines the caller’s need; forwards/transfers or takes messages. Provides clerical support and assistance as required.  
• Works with and assists staff; revises and/or sends correspondence; picks up, delivers, opens, and distributes mail; makes photocopies, scans documents, operates fax machine, and provides other office and customer services support and assistance as required.
• Accepts and receives monies paid as fines, fees, bonds, and other financial obligations; issues receipt; and updates electronic and/or manual records.  
• Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents. Receives and processes court related documents over the counter and electronically through e-filing. Issues warrants and process applications for bail bond agents.
• Performs other job-related duties as assigned.

Qualifications

Education:
High school diploma or equivalent. 

Experience:  
A minimum of three (3) years of general office, administrative or clerical experience. 

Additional Requirements:
Must possess a valid Arizona driver’s license.

Supplemental information

Required Knowledge, Skills, and Abilities:

  Knowledge of:

• Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Current Microsoft Office software.
• Filing and recordkeeping.
  
  

Skill in:

• Time management.
• Communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.
  
  

Ability to:

• Complete detailed work accurately and in compliance with department standards.
• Maintain confidentiality.
• Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
• Type at the minimum speed of forty (40) WPM.
• Work under pressure in a dynamic environment with changing demands and priorities.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.  
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.
  
  

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability