Middle School - Administrative Assistant

Description

PURPOSE OF JOB: To provide a wide variety of complex and confidential administrative and secretarial support; and communicating information on behalf of and acting as a liaison for assigned Principals, with school staff, parents, the public, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices and purchase orders. track expenses, and produce expense reports.
• Schedule and organize meetings or events, coordinate and set up supplies needed for meetings or events, take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Attend meetings and trainings as needed
• Maintain confidentiality
• Other duties assigned by supervisor

POSITION: Full-time 11 month

REPORTS TO: Building Principal

Benefits: Retirement Program,  Health, Dental, and Life Insurance are provided.

Requirements

 MINIMUM QUALIFICATIONS:

• A high school diploma.
• Experience working in a professional office setting.
• Strong computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
• Operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Use a 10-key calculator and be highly accurate with numbers.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter and able to work independently.
• Strong telephone and interpersonal communication skills