Executive Assistant

Work Flexibility: Hybrid or Onsite

Work Flexibility: Hybrid

Locations: 325 Corporate Dr., Mahwah, NJ

3365 Enterprise Ave., Weston, FL

4100 E Milham Rd., Kalamazoo, MI

Shift: Monday – Friday, 8:00 AM – 5:00 PM ET

Travel: 10%

Summary:

The Executive Assistant to the Vice President, Chief Digital and Information Officer provides comprehensive administrative support, including managing travel arrangements, visa processing, IT support, calendar management, and expense reports. The Executive Assistant also supports speaking engagements by assisting with materials and PowerPoint presentations, as well as procurement and purchase orders. Responsibilities extend to supporting the Strategy team with meeting agendas, communication, and material preparation for executive leadership meetings, while managing logistics such as travel, accommodations, and event contracts. Additionally, the role assists with strategic planning meetings, coordinating logistics, and providing support to the Enterprise Priority team with meeting arrangements. This EA will liaise with executive assistants and maintain strong relationships across teams, while learning about strategic planning processes and enterprise strategy initiatives.

What You Will do:

• Provide comprehensive administrative support to the Vice President, Chief Digital and Information Officer, including managing travel arrangements (air, hotel, transportation), visa processing, and IT support for key meetings.
• Coordinate and reconcile expense reports, maintain the Vice President, Chief Digital and Information Officer calendar, and assist with preparation of materials for speaking engagements, including PowerPoint presentations and event briefs.
• Execute procurement and purchase orders, including food and beverage orders, recognition gifts, and leveraging discounts for professional services.
• Support strategy team operations by managing meeting agendas, liaising with presenters, and organizing materials for executive meetings, ensuring all materials are updated and prepared for distribution.
• Manage logistics for various strategy-related meetings, including contracts with BCD Travel, hotel bookings, transportation, and event coordination.
• Plan and support strategic planning meetings, including online and in-person sessions, ensuring all materials are organized and assisting with presentations for executive meetings.
• Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.

What you need:

Required:

• High School Diploma or equivalent
• 8+ years’ experience providing high-level administrative support, including calendar, expense, travel, and meeting/event planning
• Experience with Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.

Preferred:

• Associate or bachelor’s degree
• 15+ years of experience providing high-level administrative support

$36.48/hr. – $61.95/hr., plus bonus eligible + benefits. Actual minimum and maximum may vary based on location. Individual pay is based on skills, experience, and other relevant factors.

• Associate or bachelor’s degree 

Travel Percentage: 10%

Stryker Corporation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status. Stryker is an EO employer – M/F/Veteran/Disability.

Stryker Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.