Executive/Senior Administrative Assistant - Defense Counterintelligence and Security Agency

Description

The Defense Counterintelligence and Security Agency (DCSA) is seeking a highly organized and detail-oriented Executive/Senior Administrative Assistant to provide comprehensive support to the Director, Deputy Director, and Chief of Staff. The ideal candidate will possess a Secret Clearance and demonstrate exceptional communication skills, strategic planning abilities, and the capability to handle complex administrative tasks in a fast-paced environment. This role is pivotal in ensuring the seamless coordination, integration, and synchronization of staff actions, events, and activities within the DCSA Immediate Office.

**Key Responsibilities:**

1. **Event Planning and Execution:**
- Support the planning and execution of various conferences and events, including ceremonies (retirements, promotions, awards), office training sessions, orientations, and off-site meetings.

2. **Advisory Support:**
- Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff on matters related to coordination and integration of staff actions, events, and activities affecting the DCSA Immediate Office.

3. **Strategic Communication:**
- Assist in the execution of strategic visits and communications initiatives, relieving senior leadership of detailed planning related to complex communication issues and messaging.

4. **Activity Management:**
- Develop, coordinate, manage, and deliver multiple critical daily and weekly strategic activities and communications on behalf of the Director.

5. **Meeting Participation:**
- Attend high-level internal and external meetings and briefings with or for senior leadership. Take notes, document actions, and ensure follow-up on action items to completion.

6. **Message Creation:**
- Independently create and deliver messages and presentations for DCSA senior leadership and the entire DCSA workforce, including town hall meetings.

7. **Project Development and Analysis:**
- Develop plans and objectives for assigned projects; conduct studies and analyses on projects and issues, ensuring alignment with the Director’s philosophy and priorities.

8. **Quality Assurance:**
- Review work products from DCSA organizational elements to ensure responsiveness and completeness in relation to incoming taskings. Incorporate feedback and ensure alignment with DCSA priorities.

9. **Follow-Up and Coordination:**
- Attend DCSA and OSD meetings with senior leadership and follow up on action items with internal and external staff to ensure understanding of substantive requirements and deadlines.

10. **Project Management:**
- Manage numerous high-priority special projects for senior leadership, requiring detailed research and the ability to make effective recommendations.

11. **Communication Skills:**
- Provide articulate and well-written responses to compliance issues, demonstrating excellent verbal and written communication skills.

12. **Administrative Support:**
- Perform additional administrative tasks, including training and development, onboarding/offboarding of civilian employees, employee orientation, and manpower planning/staffing actions, in accordance with current DCSA policies and procedures.

Requirements

Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
Experience: Minimum of 5 years of experience in an executive administrative support role, preferably within a government or defense-related environment.

**Clearance:** Must possess and maintain a Secret Clearance.

Skills:
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to manage multiple priorities and work under pressure.
- Strong analytical and problem-solving skills.