Senior Executive Assistant

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

This role will be based in Mountain View. 

This role, due to the nature of work being completed or the equipment used on site, requires in-office presence on a full-time basis. This helps to ensure you are set up for success based on the job responsibilities.  

We are looking for an experienced Senior Executive Assistant to provide administrative and organizational support to the Senior Vice President, General Counsel. In this role, you’ll work directly with the GC and will be responsible for a mix of administrative and operational activities. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.   

Responsibilities:   

• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)   
• Organize and ensure content preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building   
• Actively participate in meetings for notetaking and follow-up documentation  
• Anticipate critical rhythm of the business initiatives   
• Coordinate all domestic and international travel arrangements    
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards and    
• Partner with communications and public relations teams and others on company-wide and external communications   
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications   
• Provide back-up support for other executive assistants when needed and champion the admin community    
• Maintain email distribution lists / aliases   
• Support special projects as needed   
• Act as a point of contact with workplace services to meet facility needs for the team   
• Take leadership role to improve structure, efficiency, and execution of the organization   
• Drive changes in systems, tools and processes, and establish and share best practices   
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism   
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction   
• Partner closely with the Chief of Staff on all department-related matters and initiatives 

Qualifications

Basic Qualifications:   

• 5+ years of experience working at a senior and/or executive administrative level with at least 3 years of experience supporting VP+   

Preferred Qualifications:   

• Experience working as a trusted business partner to a c-suite level executive 
• Thrives in a fast-paced, demanding environment   
• High operational ability to execute quickly with strong attention to detail and accuracy  
• Excellent communication, analytical and organizational skills   
• Ability to professionally interact with senior leaders and anticipate their needs  
• Comfortable collaborating with other Sr. EAs in order to get things done and ensure LinkedIn achieves its mission 
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks  
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity  
• Consistently able to solve complex problems creatively after in-depth evaluation of variable factors  
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn   
• Demonstrates excellent understanding of how an organization operates across functions  
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)   
• Ability to set up and manage virtual meetings via MS Teams and Zoom  

Suggested Skills:  

• Organizational Skills include calendar management, task