Associate Department Director

PURPOSE:
Through ownership and stewardship we create, maintain and provide quality physical environments that support living, learning and working for people with developmental and mental health diagnoses, in a cost-effective manner, helping to ensure the present and future wellbeing of our clients and workforce.

POSITION OVERVIEW:
Under the supervision of the Sr. Director Facilities Management, the Regional Facilities Management position is responsible for the overall planning, organizing and management of all facilities management issues (buildings and grounds). A person in this role would be considered “Essential Personnel” for the agency. Experience should include time worked in service related industries such as education, hospitality, commercial/ residential property, not for profit, healthcare etc.

KEY ESSENTIAL FUNCTIONS:

This position requires:

A – Technical background: Must have “hands on” technical trouble shooting skills and experience in multiple trades, in buildings systems; electrical, plumbing, pumps, valves, controls, sprinkler systems, standpipe, fire alarms, command centers and equipment, emergency response systems, carpentry and HVAC systems and their applications. The technical aspects of the position will comprise approximately fifty percent (50%) of the workload.

B – Management Experience: Includes, but is not limited to, managing the upkeep and timely services of multiple locations, preventive maintenance, cleaning, repairs, fixtures, furnishings, record keeping for all Jewish Board Program properties. Manage all facility related vendors, contractors, supervise facilities staff currently 4-5 staff, interact daily and respond to the needs of program Directors/staff in support of their facilities. Assist and contribute to the facilities Team in managing major projects and renovations. The managerial aspects of the position will comprise approximately fifteen percent (15%) of the workload.

C – Leadership and Teamwork; Must excel in a team environment, lead by example, create an atmosphere of ownership and accountability among facilities staff. The Regional Facilities Manager must be able to train, engage and empower staff to do their best, encourage staff to learn and apply new skills, improve themselves, plan ahead and meet productivity expectations, work in conjunction with program, central facilities management, and Jewish Board administrative staff, all while ensuring a superior level of communication between each level of staff. The Leadership and Teamwork aspects of the position will comprise approximately thirty-five percent (35%) of the workload.


CORE COMPETENCIES for the position include:
• Verifiable experience and knowledge with technical building systems.
• Ability to learn and administer Environmental Health and Safety precautions and regulations (Environmental Health and Safety (EHS) as required.
• Ability to understand building drawings and Construction Documents.
• Ability to create, write and update policies, schedules training materials, best practices, logs, reports etc.
• Experience with managing varied levels and classifications of facilities staff, including the documentation of performance, time and leave, disciplinary procedures, evaluations, and insuring adherence to Agency policies.

DUTIES AND RESPONSIBILITIES
• Plan, organize and supervise maintenance and repairs performed by building staff. Responsible for maintaining and improving buildings and grounds to meet JB, City, State, Regulatory agency regulations.
• Prepare daily, weekly and monthly work schedules, based on the established standards of care and staffing plans. Timely Administration of the work order system (SysAid) for buildings and grounds.
• Responsible for Facilities quality control. Inspects facilities and work areas as per established schedule to identify and resolve facility deficiencies.
◦ At a minimum all locations under your supervision shall be visited by you from roof to basement, inside and out in an effort to source problems, cracks, damage, etc. A monthly report will be kept on record.
◦ Expeditiously resolve any existing or discovered facility deficiencies.
◦ Work as a Team to coordinate larger projects efforts within the Facilities Department.
• Routinely evaluate the effectiveness of maintenance procedures and programs and make adjustments/ corrections to improve quality, efficiency and effectiveness.
• Administer required training for staff through the JB offerings and training materials
• Plan and schedule all work schedules of staff
• Recruit, interview, hire, train and evaluate Facilities management personnel.
• Work with the Central Facilities Management team to manage larger Capital Improvements.
• Responsible for purchasing supplies, equipment and