Financial Management Department Bulk Purchase Committee Secretariat Team Associate

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

This position will be responsible for assistance of administrating general operation of Bulk Purchase Review Committee (BPC) including maintenance of BPC Management System, preview of PRD materials, file organization, meeting organization, notification, Post Purchase evaluation and preparation of meeting agenda and minutes that will be sent to the Chairperson, attending members, key meeting participants and IAD observation staff timely for review and comment. Collect and review the materials presented to the Committee prior to the meeting to ensure that the requests together with supporting documents properly comply with the requirements of BPC Policy. Take custody of all BPC documents including meeting minutes; Organize, summarize and report to EMC post purchase evaluations in paper form as well as BPC Management system

Responsibilities

BPC Committee Operation

• Coach purchase request department/branch (PRD) to prepare BPC request in the BPC Management system and understand BPC process
• Preview and comment meeting materials with PRD
• Prepare meeting agenda, preview and voting sheet, attendance, periodic BPC report, meeting materials and minutes
• Collect and prepare meeting materials and send to members for review, and arrange meeting time and location
• Summarize members’ comments, voting result and notify PRD of BPC meeting decision
• Communicate and coordinate other issues between member s and PRD a s needed
• Observe BPC processes to identify, monitor, measure, assess, manage, control, report and remediate risks including BCP
• Have ability to enhance and maintain BPC management system
• Maintain and organize BPC files in good order
• Have Potential ability to backup BPC Vice Chairman

 

Post Purchase Evaluation

• Manage and collect annual BPC data, and select post evaluation cases
• Review and challenge post evaluation materials from purchase request party, and prepare post purchase evaluation report
• Summarize and prepare report to BPC members and EMC

 

Governance and Policy

• Help organizing training and administrating training operation
• Help draft and update of policy, guidelines, Q&A, manual and training materials
• Prepare periodical and annual report independently

 

Others

• All other duties and responsibilities as deemed necessary by the Supervisor

 

BSA/AML and Compliance

• Keep abreast of BSA/AML, OFAC and other regulatory updates by attending compliance trainings, seminars and subscription of industry news
• Observe any BSA/AML or OFAC issue and notify respective parties of any potential impact
• Comply with all risk requirements by IRD, if applicable

Qualifications

• Bachelor Degree in Banking, Finance/Accounting major required
• At least 2-4 years of banking experience required
• Regulatory and compliance knowledge; financial/ accounting knowledge
• Bilingual in English and Chinese is required

Pay Range

Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.

USD $42,000.00 - USD $90,000.00 /Yr.