Manager of Administrative Services - Quality and Patient Safety initiative (QPSi)

Classification Title:

MGR, Administrative Svcs

Classification Minimum Requirements:

Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The University of Florida, College of Medicine (COM) is seeking a Manager of Administrative Services for the Quality and Patient Safety initiative (QPSi) to coordinate the administrative activities of the QPSi. Reporting to the Director of Operations and Strategy, this position serves as primary communication expert for the Executive Director, QPSi, conducts and oversees special projects assigned by QPSi leadership, and assists with the design, development, evaluation, and implementation of administrative policies and procedures to improve workflow and enhance productivity.

The successful incumbent will play a key role in establishing operational goals and managing strategic initiatives, as assigned by the Executive Director and Director. These responsibilities require managing and integrating activities across QPSi and interacting with individuals across the College of Medicine, UF Health Science Center, the University of Florida, UF Health, and representatives of external state, federal, and local organizations.

About This Role:

Administrative Leadership and Strategic Support

• Act as the primary point of contact and interface on behalf of the Executive Director, representing QPSi in communications with senior UF Health leaders and other internal and external stakeholders.
• Coordinate and manage all administrative activities across the QPSi.
• Oversee implementation of administrative policies and procedures to enhance workflow and productivity.
• Assist with the design, development, and evaluation of strategic initiatives.
• Support the Director of Operations & Strategy in managing operational goals and institute-level priorities.
• Conduct and oversee special projects assigned by QPSi leadership.
• Serve as the administrative lead for QPSi’s IT needs, facilitating timely support and system access in collaboration with UF COM IT leadership.

Operations and Program Management

• Oversee key operational functions across QPSi, including administrative staffing and fiscal activities. Provide strategic direction in resource management and serve as the primary liaison with the College of Medicine Human Resources and Finance offices.
• Direct HR planning and staffing strategy to ensure appropriate resourcing for QPSi’s mission and project portfolio.
• Lead all hiring, onboarding, and staff development processes in collaboration with program managers.
• Manage and directly supervise the QPSi administrative core team, establishing priorities, setting performance expectations, and driving operational excellence.
• Support the development and tracking of administrative budgets and internal grants, ensuring alignment with university fiscal policies and QPSi goals.

Project and Initiative Coordination

• Lead administrative planning and logistics for QPSi meetings, strategic initiatives, and internal events.
• Ensure that key projects and stakeholder engagements are efficiently supported and executed.
• Oversee meeting planning and coordination for QPSi committees and initiatives, ensuring agendas, materials, and follow-up actions are strategically aligned and timely.
• Support cross-functional project implementation by facilitating collaboration, tracking progress on deliverables, and ensuring timely execution of key milestones.
• Manage the logistics and execution of QPSi-sponsored events and initiatives, ensuring seamless coordination with stakeholders and alignment with QPSi’s mission.

About COM's Quality and Patient Safety Initiative (QPSi):

The UF College of Medicine's Quality and Patient Safety Initiative (QPSi) is dedicated to enhancing patient care quality and safety through innovative research, education, and collaboration. This initiative focuses on implementing evidence-based practices, advancing patient safety initiatives, and fostering a culture of continuous improvement within the College of Medicine. 

QPSi's mission is to drive excellence in healthcare delivery by integrating clinical expertise, data-driven insights, and cutting-edge technology. The initiative engages healthcare professionals, students, and stakeholders in efforts to elevate patient care standards and outcomes. 

For more information about the Quality and Patient Safety Initiative, visit UF College of Medicine's QPSi. 

We Offer Exceptional Benefits:

• Low-