Administrative Assistant - #BVI00118

Title: Administrative Assistant - #BVI00118

State Role Title: Admin and Office Spec II

Hiring Range: Anticipated starting salary mid $30,000s to low $40,000s

Pay Band: 2

Agency: Dept for Blind/Vision Impaired

Location: Blind & Vision Impaired

Agency Website: https://www.dbvi.virginia.gov

Recruitment Type: General Public - G

If you want to work with a dynamic team that is committed to ensuring that individuals with disabilities have opportunities to compete for and enjoy high quality employment, then this is the place for you!

Job Duties:

The Virginia Department for the Blind and Vision Impaired (DBVI). DBVI is an agency of the Commonwealth of Virginia that provides services and resources which empower individuals who are blind, vision impaired or deafblind to achieve their desired levels of employment, education, and personal independence.

We are seeking an Administrative Assistant.

Purpose of Position:

Assist the Library and Resource Center program and Education Services with administrative functions. Provide administrative support to LRC Staff and Education Coordinators to facilitate timely and appropriate provision of services.

Additional duties are but not limited to:

Education Services:

• Assists with paperwork for low vision authorizations.
• Sources with low vision aids.
• Requests eye reports from medical offices
• Assists with applications and parental signatures as needed.

Library and Resource Center:

• Completes the annual American Printing House for the Blind Quota Registration.
• Works with Teachers of the Visually Impaired as requested to obtain data.
• Research products for office supplies and maintains the supply area needs and requests.

Library and Resource Center/Education Services:

• Maintains understanding of policy and procedures within program areas, sufficient to complete all necessary paper and electronic documentation. 
• Accurate data entry of information for AWARE case records to include end of the year reports from school systems and maintaining APH Quota information. 
• Facilitates agreements and reports for adaptive equipment requests.
  
  

Minimum Qualifications:

The Ideal candidate will have:

Knowledge/Experience:

• Experience providing administrative support to a group of professionals
• Experience in a fast-paced environment
• Experience with inventory control
• Experience using computer databases
• Administrative office experience

Skills/Abilities:

• Ability to work with automated databases
• Good computer skills
• Excellent interpersonal and communication (oral/written) skills
• Knowledge of inventory control
• Problem solving with routine issues
• Ability to organize and schedule work, prioritize, to establish and maintain good relationships

Additional Considerations

N/A

Special Instructions

• This has been designated a sensitive position under Va. Code § 2.2-1201.1.
• A fingerprint-based criminal history check will be required of the finalist candidate.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in yo