APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. Established in 1990, the Office of the Vice Provost for Educational Equity is committed to fostering a diverse and inclusive campus environment throughout Penn State’s twenty-four campuses. The Office of Educational Equity serves as a catalyst and advocate for Penn State’s diversity, equity, and inclusion initiatives by providing University-wide leadership to increase Penn State’s DEI efforts. 

We invite nominations and applications for the position of Administrative Support Assistant (ASA). Reporting directly to the Director of the Office of Scholars Programs and the Administrative Support Assistant for the Assistant Vice Provost for Educational Equity, the ASA will support the Director, Assistant Director, and Office of Scholars Programs staff. This position has a specific focus on creating a warm and welcoming office environment for students, providing student support, tracking data of scholars and students, strategic planning of events and activities, and providing administrative support duties.

Primary responsibilities include, but are not limited to:

• Scheduling and calendar support

• Provide logistical and general administrative support

• General administrative support such as: Agenda preparation, meeting minutes, preparing spreadsheets, notifying students of scholarship application status via email, arranging AV needs, booking rooms/venues for events, arranging catering as needed, procuring supplies, materials, and any necessary items for events and programs

• Liaise and coordinate with internal/external stakeholders as needed

• Assist with communications and materials preparation

• Budget tracking and support

• Reimbursements

• Credit card reconciliation

• Travel arrangements and reimbursements

• Maintain office supplies inventory and restock as needed

• Serve as front-line point-of-contact: collect, refer, and manage requests and inquiries; engage departmental staff as appropriate; process incoming/outgoing mail; schedule/cancel appointments 

Education and experience:

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and expe