Bilingual Administrative Assistant

This is a remote position.

Role Name: Bilingual Administrative Assistant 

Schedule:

• 20hours/week
  

• 8:00 am -10:00 am 2:00pm-4:00pm MST
  

• Client Time zone: US-based operations - MST
  

Client Overview

Join a rapidly growing project management firm that specialises in coordinating high-impact construction and development projects. This innovative company leverages cutting-edge project management technology to streamline operations and ensure seamless coordination between stakeholders. With a diverse team of skilled contractors and an emphasis on efficient communication, this organization offers a dynamic environment where your bilingual skills and organizational talents will directly contribute to project success.

Job Description

Step into an exciting role where you’ll serve as the vital link between project management and field operations. This position combines traditional administrative expertise with modern project coordination, requiring your skills in both English and Spanish to ensure smooth communication across our diverse team. You’ll leverage advanced project management software while managing critical scheduling, communication, and administrative functions. This role offers the perfect blend of independent work and team coordination, with opportunities to impact operational efficiency directly and project success.

Responsibilities

• Manage and prioritise incoming communications, ensuring critical messages receive immediate attention
  
• Coordinate daily schedules with field contractors through multiple communication channels
  
• Conduct evening check-in calls with contractors to confirm next-day schedules and logistics
  
• Perform morning follow-up communications to verify contractor arrival times and address any immediate concerns
  
• Process and distribute invoices while maintaining accurate financial records
  
• Master our specialized project management software to optimize workflow efficiency
  
• Facilitate clear communication between English and Spanish-speaking team members
  
• Maintain organized documentation of all contractor schedules and project-related communications
  
• Support overall project coordination through proactive administrative assistance
  

Requirements

• Native or business-level fluency in both English and Spanish (written and verbal)
  
• Excellent communication skills with a professional phone manner
  
• Strong organizational abilities and attention to detail
  
• Demonstrated experience in administrative support or project coordination
  
• Comfort with learning and using new software systems
  
• Ability to work independently while maintaining strong team communication
  
• Reliable internet connection and quiet home office environment
  
• Professional demeanour and customer service orientation
  
• Strong time management and multi-tasking abilities
  

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job