Administrative Assistant for Schools (NE)

The Administrative Assistant will perform a wide range of administrative and office support activities for members of the Department of Catholic Schools.

Essential Functions

• Plan and coordinate professional development and meetings for the Department of Catholic Schools and/or school personnel.
• Maintain records for MSDE certification of Teachers, Assistant Principals, and Principals.
• Research and maintain a spreadsheet of national professional conferences and workshops for educators.
• create and/or design documents including correspondence, reports, publications, etc.
• Assist with monitoring and updating of Rubicon Atlas (online curriculum).
• Assist in the updating of the Department of Catholic Schools Policy Manual.
• Schedule and coordinate meetings, appointments, and travel arrangements for Associate Superintendent of Curriculum & Professional Development and Director of Instruction.
• Collaborate on the preparation of documents for standardized testing.
• Assist in the preparation of Continuing Professional Development course approval process.
• Provide support by addressing questions and inquiries from school personnel.
• Maintain travel mileage and expense reports for the Associate Superintendent of Curriculum & Professional Development and the Director of Instruction.
• Offers general administrative support in collaboration with other Department of Catholic Schools office staff.

Position Qualifications

• Minimum Associate Degree.
• 2-5 years of experience in an administrative support role.
• Previous experience in an educational setting (preferred).
• Proficient in Microsoft Office, Microsoft Outlook, and Google Docs.
• Knowledge of principles and practice of office management.
• Commitment to exemplary customer service.
• Strong written and verbal communication skills.
• Desire to participate in on-going training.
• Teamwork with an emphasis on flexibility and adaptability.
• Effective problem-solving, prioritization, and decision-making skills.
• Attention to detail and accuracy.