Senior Associate, Travel and Expense

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases. As an employee, you'll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives. Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

In this pivotal new role as a Senior Associate, Travel & Expense, you'll be a critical part of Moderna's International Finance team. You will contribute significantly to our rapidly evolving biotechnology landscape, working in a dynamic and high-growth environment. This role centers around managing, processing, and ensuring the integrity and compliance of employee expenses within the company.

Here’s What You’ll Do:

Within 3 Months, You Will…

• Acquire a deep understanding of Moderna’s Travel & Expense (T&E) policies and processing systems, becoming proficient in navigating and utilizing them effectively.

• Start processing and auditing employee expense reports, ensuring strict adherence to company guidelines and compliance with corporate policy.

• Take on the management of credit card applications, including updating credit limits, closing accounts, and handling personal expenses, while also overseeing P-Card statements and usage.

Within 6 Months, You Will…

• Assume full responsibility for the T&E payment process, which includes creating payment requests, managing Expense Pay batches, and handling P-card and meeting card statements.

• Be engaged in preparing and updating critical process documentation and work instructions, contributing to the efficiency and clarity of the T&E processes.

• Actively participate in the support and implementation of T&E systems/applications and be involved in testing new system requirements to enhance digital efficiency.

Within 12 Months, You Will…

• Lead initiatives to identify and implement continuous improvement and standardization actions within the T&E process, aiming to optimize efficiency and effectiveness.

• Ensure rigorous compliance with internal T&E controls, working closely with the SOX team and auditors to maintain the highest standards of financial management.

• Manage complex inquiries and provide comprehensive solutions to stakeholders, enhancing the service quality of the T&E function, and respond in a timely manner to employee inquiries, including handling ServiceNow tickets.

Here’s What You’ll Need (Minimum Qualifications)

• Bachelor’s degree, preferably in finance or accounting

• 2+ years’ experience in Travel & Expense process in a GBS or BPO environment preferably in Life Sciences/Health Care industry

• Experience with financial systems including SAP and Concur

• Proficiency in MS Office

• Excellent English skills, both written and verbal. Additional languages, including Polish are a plus

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Solid organizational skills and ability to manage multiple projects in a fast-paced environment

• Strong written and verbal communication skills

• Ability to manage a high volume of interactions with employees via phone and email

• Ability to interact with a wide variety of constituencies in a professional and diplomatic fashion

• Solid problem solving, reconciliation and research skills

• Ability to effectively collaborate in a dynamic, cross-functional matrix environment

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.

Moderna offers personalized benefit programs and well-being resources as unique as our global workforce so employees can do their best work.

We recognize and appreciate your diverse needs and interests and do our best to support you at work and at home with:

• Quality healthcare and insurance benefits
• Lif