Administrative Assistant

Administrative Assistant

The Administrative Assistant role at Thirty Madison is pivotal in providing day-to-day business and administrative support to Thirty Madison’s senior leadership team. You will be a great fit for the Administrative Assistant role if you are prone to being ten steps ahead of your executives, meticulously detailed in your work and passionate about ensuring the executives you support have everything they need to focus on driving the business forward. Your positive attitude will be crucial at company events as you interface with other employees, board members and investors.   Above all, you embody the Thirty Madison mission of providing access to healthcare for all who suffer from chronic conditions.

Comp | Perks | Benefits 

• The base pay range for this position is $72,000.00 - $90,000 per year.** 
• Annual Incentive Plan + Stock Option Package
• Robust and affordable Medical, Dental, and Vision plan options 
• 401(k) with a match, commuter benefits, and FSA
• Annual $750 vacation stipend and $500 happiness stipend
• Flexible time off policy (Exempt) 

**Base pay offered may vary depending on job-related knowledge, skills, and experience. An annual incentive plan and stock options may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

What you get to do every day

• Organize and maintain complex calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities for a set of leadership team members 
• Organize, prioritize, and appropriately handle time-sensitive, confidential information.
• Support organization of offsites and team events (selecting and booking event space, coordinating attendees, booking business travel, expense (T&E), and hotel accommodation setting up agenda and registering guests for leaders supported)
• Back-up support for team members while on planned PTO. 
• Support with Workplace and Employee Experience projects as needed i.e. Project Management such as relocation of office, large on-site and offsite events, and company-wide culture-building initiatives   
• Collaborate with other Executive Admins and Administrative Assistants to ensure coverage/access to senior and extended leadership teams are managed as one team
• Maximize executive efficiency by building out systems and processes for increased organization and unified workstreams

What you bring to the role 

• At least 2+ years of experience as an administrative assistant supporting multiple leaders for a fast-paced and rapidly growing company
• Proficiency with Google suite of products (calendar, docs, sheets, slides)
• Excellent communication and presentation skills, with the ability to convey complex concepts and strategies to diverse audiences
• Ability to effectively manage up: Senior leaders both internally and externally trust you to deliver completely
• Efficiently handle multiple tasks and prioritize effectively in a fast paced environment
• Strong project management skills with the ability to manage multiple projects and the desire to bring structure to undefined procedure
• Ability to maintain confidentiality and exercise discretion
• Willingness to learn new skills and technologies
• Able to adapt to a fluid fast paced environment

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Thirty Madison we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity and inclusion.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions. Contact us at recruiting@thirtymadison.com to request accommodation.

About Thirty Madison 

Thirty Madison is a family of specialized healthcare brands devoted to creating exceptional outcomes for all. Each of its specialized brands is focused on a specific ongoing condition, and thoughtfully designed to support the unique needs of its community with personalized treatments and care; with