Senior Workplace Experience Specialist

<p><a href="https://www.clio.com/about" rel="noopener noreferrer" target="_blank">Clio</a><span> is more than just a tech company–we are a global leader that is transforming the legal experience for all by </span><a href="https://www.clio.com/customers/" rel="noopener noreferrer" target="_blank">bettering the lives of legal professionals</a><span> while </span><a href="https://www.clio.com/customers/california-innocence-project-changes-lives-clio/" rel="noopener noreferrer" target="_blank">increasing access to justice</a><span>.</span></p><p></p><h1><b>Summary:</b></h1><h1></h1><p><span>We are currently seeking a Workplace Experience Specialist to join our Workplace Experience team. This is a full-time in-office 13 month contract position for candidates based in our Dublin office.</span></p><p></p><h2><span>What your team does:</span></h2><p></p><p><span>The WX team works closely to manage Clio spaces, design solutions to facility concerns, learn and share knowledge, and to create a truly unique workplace experience for all. In addition, the Workplace team also provides operational support to employee events and People programs, working collaboratively with the People department functions as well as cross-functional teams.</span></p><p></p><h2><span>Who you are:</span></h2><p></p><p><span>This role will be solely office-based, and will also be directly involved in supporting employee events and programs in your local office and community. Most importantly, in this role, you are a key support for all employees in the region, championing #TeamClio values supporting business priorities, and facilitating an exceptional, and uniquely local, workplace experience.</span></p><p></p><h2><span>What you’ll work on:</span></h2><ul><li><p><span>Lead and manage select Workplace Experience projects. </span></p></li><li><p><span>Manage all spending as it relates to the Dublin office initiatives and tracking them appropriately. </span></p></li><li><p><span>Champion relationships with internal stakeholders who collaborate with the Employee and Workplace </span></p></li><li><p><span>Experience  teams to make Clio a world-class workplace. </span></p></li><li><p><span>Support logistics involved with workplace renovations, expansions, and new builds </span></p></li><li><p><span>Assume or delegate ownership and manage relationships with key vendors. </span></p></li><li><p><span>Being accountable for site operations including deficiencies, coordinating repairs, and tracking </span></p></li><li><p><span>deficiency status. </span></p></li><li><p><span>Managing front office operations  and reception, ensuring the team is upholding the standards of the Global Workplace Experience processes. </span></p></li><li><p><span>Ensuring office spaces are well-stocked, clean, and welcoming, including supporting  light cleaning of communal spaces. </span></p></li><li><p><span>Providing input for and conducting monthly, quarterly and yearly budget reviews.  </span></p></li><li><p><span>Leading the planning, coordination, communication, and hosting of internal and external events, </span></p></li><li><p><span>including company meetings, monthly mixers, holiday parties, and team <span>socials/on-sites. </span></span></p></li><li><p><span>Maintaining workplace policies and procedures to ensure compliance with local and federal regulations. </span></p></li><li><p><span>Oversee  the physical security of Clio's office, ensuring secured systems are operational, site access badges are managed, and liaising with the IT/Security team as needed. </span></p></li><li><p><span>Serving  on the H&amp;S Committee and assisting with H&amp;S investigations as needed. </span></p></li><li><p><span>Collecting and analyzing data to measure the effectiveness of Workplace Experience programs and recommend improvements. </span></p></li><li><p><span>Implement and continuously improve processes and standards for consistently high-impact employee and guest experiences. </span></p></li><li><p><span>Perform other duties as required. </span></p></li></ul><p></p><h2><span>What you may have:</span></h2><ul><li><p><span>2+ years of experience in office administration or facility coordinator within a corporate office environment</span></p></li><li><p><span>1+ years experience coordinating in-office and/or virtual events</span></p></li><li><p><span>OHS First Aid level 2</span><br/> </p></li></ul><h2><span>Serious bonus points if you have:</span></h2><p></p><ul><li><p><span>Experience with Slack, Confluence, Asana, and Google Drive</span></p></li><li><p><span>Food Safety level 1 certification</span></p></li></ul><p><b>What you will find here:</b></p><p></p><p><span>Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.</span><br/><br/><b><span>Some highlights of our Total Rewards progr