Area Administrative Manager - Greenfield

The Department of Children and Families (DCF) is seeking a dynamic, highly organized, mission driven individual to fill the role of Area Administrative Manager. The selected candidate will report to the Area Director and will be responsible for the administration and support functions of the area office. These responsibilities include finance, contracts/procurement, facilities, personnel and various other duties.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Monitor and report on the area office operational budget, inclusive of administrative support and direct service dollars; investigate and resolve area payment problems; coordinate identified revenue activities, including business transactions with social security administration and the Title IVE Random Moment Time Study.

• Manage area office procurements including proposal development, proposal reviews, contract negotiations, preparation of contract documents and data entry forms; ongoing monitoring of contract utilization; and occasional technical assistance to providers. 

Facilities:

• Manage and coordinate area offices facility responsibilities, including security, telecommunications, equipment maintenance and general office issues.

Personnel:

• Responsible for the oversight of all personnel functions for the area office staff including completion of hiring, promotional and termination packages for all staff; processing of all overtime and comp time requests. Work in consultation and cooperation with the Children, Youth and Families Human Resources staff, including the Diversity Officer, to ensure that personnel transactions and processes are consistent with the standard operating procedures and all applicable employment law.

Other Responsibilities:

• Work in partnership with Area Lead Agency.
• Communicate with regional administrative manager and central office administration and finance.
• Supervision of clerical staff may be required.

• Proficient with use of Microsoft Office products including Word, Excel, and Outlook and other PC based software.
• Ability to work effectively with linguistically and culturally diverse populations.
• Demonstrated ability to work in a fast-paced environment and manage multiple, deadline-driven projects with strong attention to detail.
• High level of self-motivation and accountability, bringing enthusiasm and energy to team and tasks.
• Talent for exercising sound judgment, especially discretion in handling confidential information.

Please upload both Resume and Cover Letter for this position when applying. 

About the Department of Children and Families:

The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education.

DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reuni