Job Description Summary

Department - Conservation Lands & Resources

Job Description

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

Hiring Range: $47,756 - $56,118 Annually 

Pay Range: $47,756 - $64,480 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Administrative Specialist II provides professional administrative support to the Conservation Lands & Resources Department. This role involves collaborating with staff to ensure the efficient implementation of programs and projects and assists the Director and Executive Leadership Team in maintaining efficient workflows and effective communication. The successful candidate will process payments and invoices, manage record retention needs, coordinate correspondence, including emails, memos, and letters, respond to public inquiries, maintain tracking tools and processes, guide staff and managers through procedures, schedule meetings and prepare minutes, and perform other duties as assigned. Additionally, the position may require independently completing or coordinating special projects.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;

• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;

• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;

• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;

• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Specialist II or closely related professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 
 

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience in administrative support and project coordination, preferably within government, public service, or community-based programs.

• Minimum three (3) years experience with Excel, Word, and Microso